[Remote] Nonprofit Expense & Payroll Coordinator in Washington State

Note: The job is a remote job and is open to candidates in USA. Ledgerly Consulting is a human-first, boutique accounting and advisory firm dedicated to serving nonprofits through audit-ready books, tax preparation, and consulting services. The Nonprofit Expense & Payroll Coordinator will support compliance, accuracy, and mission-driven financial operations, managing client payables and payroll preparation. Responsibilities You will own the end-to-end client payables process through BILL and other platforms, including onboarding clients into the platform, entering invoices and payments in alignment with GAAP, and managing accrual-based payables You will manage the full lifecycle of corporate credit card activity through BILL Spend & Expense and other institutions, including client onboarding, user management, and weekly expense entry and reconciliation You will support end-to-end payroll preparation, from requesting and reviewing client timesheets to processing payroll in ADP RUN for both internal and client review You will prepare and support day-to-day compliance, quarterly and year-end compliance reporting, including Forms 1099 and applicable state and local tax filings You will communicate directly with clients via phone, text, and email to gather information, clarify expenses, and ensure financial data is complete, accurate, and audit-ready You will maintain organized, audit-ready documentation, including expense reporting, payroll workpapers, and other compliance-related records You will support month-end close by assisting with reconciliations and ensuring completeness and accuracy of financial data Skills 1 to 3 years of experience preparing and submitting payroll in ADP, ensuring accuracy and compliance 1 to 3 years of experience managing AP workflows in BILL Payables and BILL Spend & Expense Strong foundational understanding of accrual and cash-basis expense accounting processes and nonprofit expense management Associate's or Bachelor's degree in Accounting, Business, Finance, or a related field (or possess equivalent experience) Strong skills in navigating external systems including but not limited to: Accounting software (QuickBooks Online, NetSuite, or equivalent), ADP Payroll Processing (e.g. ADP RUN, ADP WorkforceNow), Bill and Bill Payment Processing (BILL Payables & Receivables), Corporate Credit Card Processing (BILL Spend & Expense), Practice Management Systems (Canopy, or similar), Slack and Teams, Microsoft Office Suite and Google Office Suite Must have a professional, distraction-free workspace suitable for remote work and maintaining confidentiality Must be authorized to work in the United States now or in the future without visa sponsorship Company Overview Ledgerly Consulting was born from the shared passion of two accounting leaders whose core focus is providing clients with a deeper understanding of how to make their businesses more successful through technology and data. It was founded in 2021, and is headquartered in Greater Seattle, Washington, US, with a workforce of 2-10 employees. Its website is