[Remote] Marketing Events Coordinator

Note: The job is a remote job and is open to candidates in USA. Compulink Healthcare Solutions is a pioneer in the healthcare technology industry, focusing on AI-driven solutions to alleviate clinical burnout. As a Marketing Events Coordinator, you will manage the logistics of tradeshow and event participation, ensuring that the company's brand is effectively represented at various industry events.ResponsibilitiesOwn the full lifecycle of each tradeshow: booth selection, contract submission, payment processing, and timeline management in AsanaBook and pre-pay hotel accommodations; coordinate travel logistics for sales reps in partnership with our travel teamSubmit exhibit house instructions for large shows; review and sign estimates, approve floor plans, and complete EAC forms and COIsOrder and manage booth elements including graphics, banners, pop-up walls, furniture, electrical, internet, lead retrieval, and hanging sign laborRegister reps, communicate event details, and track deadlines and status updates in Asana throughout each show cycleCoordinate round-trip shipping from Compulink HQ and our exhibit house; create shipping lists and manage carrier logisticsWork with our exhibit house to determine inventory pulls and finalize booth layoutOrder kiosk graphics from Roman Signs and arrange pickup for shipping (in-office)Coordinate with IT on equipment needs for each event (in-office)Pack, ship, and unpack booth materials for each show (in-office)Download lead files from lead retrieval vendors; follow up with reps to collect post-show debriefsSummarize debriefs and post into the corresponding marketing event in LeadsLog all show expenses into HubSpot, the budget sheet, and the marketing event recordMaintain and replenish inventory of tradeshow supplies, branded swag, and staff uniforms stored at our Newbury Park officeInspect condition of graphics, banners, and booth walls before each show cycle (in-office)Order and ship name tags to reps as needed (in-office)Maintain the marketing events budget and reconcile the Amex card monthlyUpdate and reconcile Software Advice bids monthly; record costs in the budget sheetManage content on our client-facing website: add and update content and images, create new pages and forms, and test monthly updates on staging before pushing to liveManage our ASOA sponsorship relationship and provide required marketing assets on scheduleSkills2–4 years in a marketing operations, event coordination, or tradeshow management roleB2B or healthcare industry experience a plusOrganized to the core: you live in project management tools (Asana or similar) and instinctively build checklists, timelines, and status trackersHands-on and self-directed: comfortable packing crates and inspecting graphics one day, negotiating with vendors or updating a website the nextTech-comfortable: familiarity with HubSpot, CMS platforms (WordPress or similar), and vendor portals; quick to learn new toolsStrong communicator: clear and proactive with internal teams, sales reps, vendors, and exhibit housesDetail-oriented under pressure: tradeshow deadlines don't move—you plan ahead and catch problems before they become crisesBachelor's degree in Marketing, Business, Communications, or a related field preferredBenefitsAnnual performance bonus tied to event execution quality and pipeline contributionGenerous 401(k) with company matchComprehensive healthcare, dental, and vision coverageCompany OverviewEmpowering providers through innovation since 1985. It was founded in 1985, and is headquartered in Westlake Village, California, USA, with a workforce of 201-500 employees. Its website is http://www.compulinkadvantage.com.