[Remote] Marketing Coordinator, Brand & Asset Management

Note: The job is a remote job and is open to candidates in USA. Original X Productions is a company that operates premier worldwide location-based entertainment experiences. They are seeking a Marketing Coordinator to manage the operational workflow of campaign programming and deliverables, ensuring smooth communication between teams and external partners while tracking and prioritizing asset requests.ResponsibilitiesOwn and manage the intake and tracking of all asset requests and promotional initiatives requiring partner approval using Monday.com or other workflow toolsPrioritize and distribute briefs and approval requests to appropriate teams, ensuring clarity around deadlines, scope, and deliverablesTrack progress on all open requests and projects, ensuring milestones are met and deliverables are distributed on timeMaintain organization of assets and collateral, ensuring proper file management and version controlManage the full IP/licensor approval process for creative and brand assets and promotional programming, ensuring all deliverables meet required standards and timelinesEnsure proper timelines are followed throughout full process, including planning, design, approval request, and execution/implementationServe as the primary point of contact with licensor submission platforms, uploading, tracking, and reporting the status of all submitted assetsCollaborate with internal teams and key stakeholders to ensure licensor feedback is gathered, processed, and incorporated into final deliverables in a timely mannerCommunicate effectively with external licensors and internal stakeholders, ensuring transparency throughout the approval processTrack and collate feedback on campaign proposals and briefs from stakeholders and licensors, and relay it clearly back to appropriate action item owners for revisions and/or executionProvide preliminary internal feedback on new/proposed initiatives based on prior licensor review notes to streamline partner approvalsLiaise with key internal support teams (legal, finance) to assist with vendor onboarding and contract reviewInterface with creative team, marketing team, and retail team to manage cross-departmental initiatives (e.g., retail style guides, VIP (and VVIP) experiences, guest-facing special event programming)Provide regular status updates to key stakeholders and senior management, highlighting project timelines, key deliverables, and any potential roadblocksServe as the primary administrator for Monday.com, ensuring that workflows, project boards, and task tracking systems are consistently up to dateDevelop and maintain best practices for workflow management, including streamlining processes for creative request submissions, approvals, and asset deliveryIdentify and implement efficiencies in project tracking, communication, and campaign/asset management to improve team (and company) productivitySkills3+ years of experience in project management, creative and/or marketing operations, or a related role within the entertainment, design, or marketing industryExperience with project management software, preferably Monday.com, and familiarity with licensor submission platformsHighly organized with a strong attention to detail, and the ability to manage multiple projects and deadlines simultaneouslyExcellent communication skills, with the ability to relay feedback and project updates clearly and efficientlyTeam player with experience working across multiple teams (creative, production, marketing, etc.)Proactive and a self-starter with good time management and prioritization instinctsProficiency with asset management and collaboration tools such as Monday.com, Asana, or similar platforms is requiredProficiency in Google Workspace platforms including Slides, Docs, and SheetsPrior experience working with IP licensors or managing approval workflows is a strong plusCompany OverviewOriginal X Productions is an event services company that specializes in pop culture and festivals and location-based entertainment. It was founded in undefined, and is headquartered in , with a workforce of 11-50 employees. Its website is https://www.ogxproductions.com.