[Remote] Marketing Associate, Events

Note: The job is a remote job and is open to candidates in USA. Coastal is looking for a highly organized and detail-driven Marketing Associate, Events to join their growing events team. This role is responsible for managing the operational aspects of Coastal's events portfolio, ensuring that events are meticulously organized and deliver exceptional experiences for clients and prospects.ResponsibilitiesEvent Support & CoordinationProject Plan Execution: Work closely with the Marketing Events Team to execute detailed event project plans, timelines, and budgets, ensuring all tasks are completed on schedule and within scopeAsana Project Management: Build and maintain event project boards in Asana, including creating new projects for hosted events (dinners, receptions, outings) with full task breakdowns covering campaign creation, registration pages, calendar holds, reminder emails, QA cycles, and seating assignments. Proactively flag completed tasks for review and drive items to completionCopywriting: Write clear, engaging, on-brand copy across event assets, including landing pages, emails, registration confirmations, attendee communications, and promotional materialsVenue, Room Blocks & Restaurant Sourcing: Research, source, and book venues, hotel room blocks, and restaurants for events,. Maintain reservation trackers and serve as the point of contact for reservations and venue communicationsVendor Coordination: Manage communications and bookings with external vendors, including transportation, catering, A/V, swag, print, and signage, to ensure services align with event needs, budget, and quality standardsOn-Site & Logistics Support: Support on-site as and when needed with event operations, including serving as an on-site contact for hosted dinners and activations, confirming booth materials and swag arrival, and managing print logistics, badges, and seating charts and cardsAttendee & Speaker Coordination: Support attendee management, including calendar holds, staffing calendars, and communications. Coordinate speaker experience , including speaker release forms and related follow-upsPardot & Salesforce Proficiency: Demonstrate a functional grasp of Pardot (aka Marketing Cloud Engagement), specifically for managing lists, building emails, and configuring campaigns. This role maintains daily campaign hygiene and data integrity, reporting directly to the Events Manager for final approvalLanding Page Builds: Build and QA event landing pages and registration flows in Splash, ensuring accurate event details, branding, and a smooth user experienceDesign Support: Create polished event assets in Canva, including signage, seating cards, agendas, and other print and digital materials, in alignment with Coastal brand guidelinesCampaign & Data Quality ManagementQuality Assurance: Conduct comprehensive quality assurance (QA) reviews of event assets (event landing pages, registration flows, and promotional pages) to ensure accuracy, quality, and brand alignment before launchCampaign Accuracy: Ensure Salesforce campaigns are up-to-date with correct details, sponsorship tiers, goals, and budget data to maintain clean, accurate reporting across teamsLead Flow Tracking: Monitor event leads as they move through the demand funnel. Identify breakdowns or routing issues to help drive timely follow-up and higher conversionContent Tracking: Maintain and QA event content repositories to ensure copy, links, and asset details are accurate and consistently up to dateBudget & Vendor Tracking: Track vendor bookings, estimates, and invoices against event budgets, flagging variances to the Events ManagerGoogle Calendar Management: Keep shared Google Calendars current across the events team, including event holds, staffing shifts, and travelCross-Functional ContributionsEvent Briefs & Debriefs: Create event summary briefs for the broader team (agenda, registration, attendees, key contacts, budget) and contribute formal feedback to post-event debriefsProcess Improvement: Participate in cross-functional initiatives, such as post-event follow-up SOPs, to strengthen how the events team operates and hands off to salesSkillsBachelor's degree in Marketing, Communications, Hospitality, or a related fieldExceptional organizational skills and a keen eye for detailSuperb writing and communication skills, with an emphasis on crafting clear, concise, and engaging copyProficiency in Pardot & SalesforceAbility to manage multiple concurrent events and priorities in a fast-paced, dynamic environmentComfortable coordinating directly with external vendors and venues, including negotiating logistics and managing bookingsProficiency in Google Suite (Docs, Sheets, Slides) and CanvaExperience with Asana or similar project management tools, with strong instincts for task tracking, deadlines, and keeping projects organizedProficiency with AI tools (e.g., Slackbot, Claude, ChatGPT, or similar) to draft copy, streamline workflows, and work more efficientlyProactive, 'no task is too small' team-player attitude, with a strong willingness to support various functions across the marketing teamAbility to adapt quickly to changing priorities and maintain flexibility in a fast-paced work environmentFlexibility to travel as required for on-site event support (based on event schedule)BenefitsFlexible working hours with an emphasis on a life-work balance (in that order!)Remote flexible work; “Live by the beach, work in the Cloud,” plus company office locations in Palm Coast, FL; Atlanta, GA; Tysons, VA & Lexington, KY; travel as required to client locationsUnlimited Paid Time Off (RTO), 401K with Company Match, and Medical, Vision, & Dental coverageCompetitive quarterly bonus opportunitiesContinuing education and certification reimbursements, specifically within the Salesforce and Snowflake ecosystems; plus occasional in-house competitions with spot bonusesA flexible and fun team culture! We value transparency, support, flexibility, growth, teamwork, fun, and so much moreFrequent team and culture activities, virtual & in-person, including Lunch and Learns, Happy Hours, team-building eventsMonthly All-Hands calls to bring the company together, and an open-door leadership policy with access to mentorship and guidanceOpportunities for accelerated growth, networking, and career guidance and supportTrust, transparency and respect across all levels of the companyCompany OverviewCoastal® is the consultancy you can trust to turn Salesforce, Snowflake, data and AI into lasting business value—backed by a 5/5 customer rating. It was founded in 2012, and is headquartered in Palm Coast, Florida, USA, with a workforce of 501-1000 employees. Its website is https://coastalcloud.us.