[Remote] HR Operations & Payroll Specialist

Note: The job is a remote job and is open to candidates in USA. IncubatorLab is looking for a talented HR Operations & Payroll Specialist to join their thriving team. In this role, you will manage day-to-day financial tracking, HR administrative operations, and payroll compliance for a dedicated brand portfolio, ensuring seamless workflows and accurate reporting.ResponsibilitiesTake full ownership of tracking, auditing, and executing monthly payments for all recruiting and HR team software subscriptionsOrganize, audit, and maintain clean digital files for critical talent documents, including signed offer letters, independent contractor agreements, and compliance paperworkPartner directly with the Head of HR to prep payroll cycles, maintaining the single source of truth for global contractor billing and internal trackingReconcile department expenses, vendor invoices, and contractor billings to ensure all operational costs are correctly coded and processed on timeTransition seamlessly between digital ledger systems (QuickBooks), payroll platforms, and complex HR tracking sheets to build clean, audit-ready reports for leadershipSkills3+ years experience with managing payroll for a 200+ person organizationExceptional organizational skills with a proven ability to manage high volumes of sensitive HR, recruiting, and financial documentation without hand-holdingDeep familiarity with payroll systems (Quickbooks), automated invoicing software, and advanced Excel featuresA numbers-driven problem solver who can connect operational metrics (like software spend and contractor costs) back to the brand portfolio's bottom lineThe ability to translate technical financial trends, budget constraints, and compliance requirements clearly to creative and recruiting team membersCompany OverviewWe Incubate & SCALE INNOVATIVE ECOM BRANDS. It was founded in undefined, and is headquartered in , with a workforce of 51-200 employees. Its website is https://www.incubatorlab.ai/.