[Remote] HR Administrative Assistant - (13337)

Note: The job is a remote job and is open to candidates in USA. InGenesis, Inc. is a trusted Healthcare Services Firm seeking an HR Administrative Assistant to provide administrative and operational support to the Human Resources Department. The role involves assisting with onboarding, recruitment administration, HR compliance initiatives, and maintaining employee records.ResponsibilitiesProvide administrative support to the Human Resources DepartmentAssist with employee onboarding and offboarding activities, including preparing and processing required documentationCoordinate pre-employment and new hire paperwork and maintain onboarding recordsAssist with the preparation, distribution, and tracking of HR-related forms and documentsSupport recruitment efforts by posting positions, scheduling interviews, preparing offer letters, and coordinating candidate communicationsMaintain employee files and ensure documentation is complete, accurate, and compliant with company policies and applicable regulationsAssist with maintaining records within the Human Resources Information System (HRIS)Prepare, compile, and distribute HR reports, metrics, and other departmental data as requestedAssist in the development, organization, and maintenance of training materials, job aids, and HR documentationSupport HR compliance initiatives by assisting with audits, record retention, policy acknowledgments, required notices, and regulatory documentationCoordinate and track required employee training and compliance requirementsRespond to routine employee inquiries and direct more complex matters to the appropriate HR team memberHandle confidential employee and company information with discretion and professionalismComplete a variety of assignments while managing multiple priorities and meeting established deadlinesPerform other duties as assigned to support the needs of the department and organizationSkillsHigh School Diploma or equivalent requiredMinimum of five (5) years of administrative support experience, preferably in Human Resources or a related fieldStrong organizational and time-management skillsExcellent customer service and interpersonal communication skillsAbility to handle confidential and sensitive information with a high degree of discretionStrong attention to detail and accuracyProficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPointAbility to work independently while effectively managing multiple priorities in a fast-paced environmentStrong sense of urgency and commitment to meeting deadlinesAssociate's Degree in Human Resources, Business Administration, or a related fieldExperience supporting onboarding, recruitment, employee records management, or HR administrationExperience working with HRIS systemsAbility to work independently, manage time effectively, and meet deadlines in a fully remote environmentStrong written and verbal communication skills using phone, email, and virtual collaboration toolsDetailed-oriented and reliable, with a commitment to accuracy, confidentiality, and quality standardsCompany OverviewInGenesis is a staffing and recruiting company specializing in payrolling and talent acquisition services. It was founded in 1998, and is headquartered in San Antonio, Texas, USA, with a workforce of 5001-10000 employees. Its website is http://ingenesis.com.