[Remote] Finance and Operations Coordinator

Note: The job is a remote job and is open to candidates in USA. BlueFire Workforce Solutions is seeking a Finance and Operations Coordinator to support the financial, operational, administrative, and systems coordination needs of the company. The role involves managing invoicing, bookkeeping, and Salesforce support while ensuring smooth day-to-day operations and assisting leadership in various administrative tasks.ResponsibilitiesSupport day-to-day operational and administrative needs across AHCManage invoicing, bookkeeping coordination, revenue tracking, and reporting supportServe as the day-to-day Salesforce operational point of contact for AHCCoordinate onboarding and offboarding logistics, systems access, and employee setup for employees and independent contractorsHelp maintain organized workflows, documentation, systems, and operational processes across the businessAssist with expense reporting, scheduling, and other administrative support needs for leadership as neededSupport AHC bookkeeping, financial tracking, and operational reporting activitiesManage monthly client invoicing and billing processesTrack revenue activity, expenses, accruals, commissions, and financial dataCoordinate month-end accrual reporting with accountingSupport revenue and EBITDA sharing across Alliant business units, including inter-unit invoicingSubmit vendor invoices and coordinate vendor setup and Vendor Compliance activitiesMaintain commission splits and support compensation administration processesSupport unique bonus administration and year-end compensation activitiesAssist with budgeting, forecasting, and reforecasting processesEnsure accuracy, organization, and timeliness of operational financial records and reportingProvide regular and ad hoc reporting support to leadershipSupport Salesforce data accuracy and operational reporting coordinationServe as the primary Salesforce operational support resource for AHCManage account setup, maintenance, and operational data coordination within SalesforceSupport Salesforce process adherence and day-to-day user needsCoordinate with IT and Operations teams to support system setup, access, and troubleshootingManage onboarding and offboarding system access and setupTrack and help resolve system-related issuesCoordinate onboarding logistics for new hires and independent contractors in alignment with the broader AHC and Alliant onboarding strategyEnsure employees and contractors are properly set up with systems, tools, and required accessCoordinate employee and contractor offboarding activities and transitionsMaintain employee records and administrative documentationHandle HR administrative tasks in coordination with HR partnersSupport a smooth, organized, and consistent onboarding and offboarding experienceServe as a resource to address and resolve onboarding-related issuesSupport day-to-day operational and administrative needs across the businessCoordinate with Legal and internal teams on operational documentation workflowsAssist in maintaining SOPs and internal operational processesCoordinate office supply and operational administrative needs as necessarySupport expense reporting and operational administrative coordination for leadershipHelp reduce operational friction and improve day-to-day execution across the teamSupport special projects and operational initiatives as neededCoordinate across Accounting, HR, IT, Operations, Legal, and producers to ensure alignment and executionSkillsSupport the financial, operational, administrative, and systems coordination needs of AHC, ensuring the business runs smoothly across invoicing, bookkeeping coordination, onboarding, Salesforce support, and day-to-day operationsServe as a key support partner to the AHC Operations and the AHC leadership team, helping execute the administrative and operational functions that enable the business to scale efficiently and allow producers and leadership to remain focused on growth, strategy, and client workSupport day-to-day operational and administrative needs across AHCManage invoicing, bookkeeping coordination, revenue tracking, and reporting supportServe as the day-to-day Salesforce operational point of contact for AHCCoordinate onboarding and offboarding logistics, systems access, and employee setup for employees and independent contractorsHelp maintain organized workflows, documentation, systems, and operational processes across the businessAssist with expense reporting, scheduling, and other administrative support needs for leadership as neededSupport AHC bookkeeping, financial tracking, and operational reporting activitiesManage monthly client invoicing and billing processesTrack revenue activity, expenses, accruals, commissions, and financial dataCoordinate month-end accrual reporting with accountingSupport revenue and EBITDA sharing across Alliant business units, including inter-unit invoicingSubmit vendor invoices and coordinate vendor setup and Vendor Compliance activitiesMaintain commission splits and support compensation administration processesSupport unique bonus administration and year-end compensation activitiesAssist with budgeting, forecasting, and reforecasting processesEnsure accuracy, organization, and timeliness of operational financial records and reportingProvide regular and ad hoc reporting support to leadershipSupport Salesforce data accuracy and operational reporting coordinationServe as the primary Salesforce operational support resource for AHCManage account setup, maintenance, and operational data coordination within SalesforceSupport Salesforce process adherence and day-to-day user needsCoordinate with IT and Operations teams to support system setup, access, and troubleshootingManage onboarding and offboarding system access and setupTrack and help resolve system-related issuesCoordinate onboarding logistics for new hires and independent contractors in alignment with the broader AHC and Alliant onboarding strategyEnsure employees and contractors are properly set up with systems, tools, and required accessCoordinate employee and contractor offboarding activities and transitionsMaintain employee records and administrative documentationHandle HR administrative tasks in coordination with HR partnersSupport a smooth, organized, and consistent onboarding and offboarding experienceServe as a resource to address and resolve onboarding-related issuesSupport day-to-day operational and administrative needs across the businessCoordinate with Legal and internal teams on operational documentation workflowsAssist in maintaining SOPs and internal operational processesCoordinate office supply and operational administrative needs as necessarySupport expense reporting and operational administrative coordination for leadershipHelp reduce operational friction and improve day-to-day execution across the teamSupport special projects and operational initiatives as neededCoordinate across Accounting, HR, IT, Operations, Legal, and producers to ensure alignment and executionCompany OverviewBlueFire Consulting is an international consulting firm, providing strategic Human Resources (HR) solutions. It was founded in 2015, and is headquartered in Lakewood, CO, US, with a workforce of 2-10 employees. Its website is https://www.bluefire.consulting/.