[Remote] Executive Assistant, Legal, HR and CMC

Note: The job is a remote job and is open to candidates in USA. Jade Biosciences is a clinical-stage biotechnology company focused on developing therapies for autoimmune diseases. The Executive Assistant will provide high-level administrative support to the Chief Legal Officer and other executives, managing complex calendars, coordinating travel, and ensuring efficient document management.ResponsibilitiesManage and maintain complex calendars for the Chief Legal Officer and other Executives as assigned, including prioritization of meetings and scheduling across time zones and teamsCoordinate travel arrangements, including itineraries, logistics, and expense reportingServe as a liaison between leadership and internal/external stakeholdersUpload Board and Committee materials to BoardvantageCoordinate execution of legal documents and deliverables in a fast-paced environmentCoordinate the execution and filing of Board and Committee minutes. Maintain legal documents, files, and records with strict confidentialityCoordinate document routing, signature processes, and document management systemsAssist with compliance tracking, audits, and filings as neededSupport cross-functional initiatives and projectsIdentify opportunities to improve administrative processes and workflowsHelp manage department budgets, invoices, POs and vendor relationshipsSkillsBachelor's degree or equivalent experience5+ years of executive administrative experience, preferably supporting senior leaders in a legal environmentStrong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Excellent organizational, time management, and multitasking skillsDetail-orientedHigh level of discretion and judgment, and ability to handle confidential informationFamiliarity with legal terminology, board matters, and compliance processes is strongly preferredCompany OverviewJade Biosciences is developing transformative therapies to redefine the standard of care for inflammation and immunology indications. It was founded in 2024, and is headquartered in Waltham, Massachusetts, USA, with a workforce of 11-50 employees. Its website is https://jadebiosciences.com.