[Remote] Executive Assistant - General & Administration

Note: The job is a remote job and is open to candidates in USA. StepStone Group is a global private markets specialist delivering tailored investment solutions and advisory services. The Executive Assistant will provide high-level administrative support to executives, managing calendars, communications, and logistics for meetings and travel.ResponsibilitiesMonitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communicationCompose, draft, proof, edit, and finalize correspondence including e-mail and other documentsScreen all calls for executive and handle all inquiries within capacityTrack Executives' meetings, as well as necessary follow upsReview incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directivesPlan and coordinate monthly and weekly team meetings as requestedFamiliarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retentionHandle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materialsPrepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policyMonitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediatelySchedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional mannerLiaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statementsAct in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone GroupAct as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is dueContribute your talents and efforts to a productive, pleasant, and safe working environmentAssist and provide phone coverage for additional executives when necessaryAssist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.)SkillsA minimum of three years' experience providing administrative support in a financial institutionAbility to manage highly sensitive, confidential information with complete discretionDemonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone GroupAbility to manage a high volume of work and prioritize tasks/projects based on urgencyStrong focus on attention to detail, accuracy, and thoroughnessExcellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flowEffective team player who can collaborate or make independent decisions as neededAdvanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); capable of quickly and accurately producing/editing spreadsheets and presentationsAbility to perform routine office tasks such as opening mail, printing, collating, photocopying, faxing, and mailingCollege degree preferredCompany OverviewStepStone Group provides investors with customized portfolios that integrate primaries, secondaries, and co-investments. It was founded in 2007, and is headquartered in New York, New York, USA, with a workforce of 1001-5000 employees. Its website is https://www.stepstonegroup.com.Company H1B SponsorshipStepStone Group has a track record of offering H1B sponsorships, with 1 in 2026, 10 in 2025, 10 in 2024, 9 in 2023, 4 in 2022, 6 in 2021, 6 in 2020. Please note that this does not guarantee sponsorship for this specific role.