[Remote] Executive Administrative Assistant (contract)

Note: The job is a remote job and is open to candidates in USA. Microsoft is a leading technology company, and they are seeking an Executive Administrative Assistant to support senior leadership within a team focused on culture and inclusion. The ideal candidate will manage complex schedules, coordinate travel, oversee team logistics, and serve as a liaison across multiple business functions.ResponsibilitiesProvide strategic calendar management and time planning support for two General Managers, resolving scheduling conflicts and protecting time aligned to business prioritiesConfirm and prepare all meeting logistics, including room bookings, audio-visual setup, agenda distribution, and pre-read materialsManage end-to-end domestic and international travel arrangements, including accommodations, transportation, security, visa documentation, and immunization recordsServe as an on-call resource to address and resolve issues that arise during business travelSupport the rhythm of business by scheduling recurring cadences, coordinating cross-time-zone meetings, and keeping key stakeholders alignedIdentify patterns in business operations and proactively propose improvements to existing processesCollaborate with Global Talent Acquisition and hiring managers to facilitate recruitment and onboard new hires, including equipment setup, workstation preparation, and distribution list managementSupport General Managers in managing headcount activities, including transfers, departures, reporting, and transactions within headcount management toolsPlan, coordinate, promote, and support internal and external events, serving as a point of contact for unforeseen circumstances and managing post-event closeout activitiesOversee equipment planning and serve as interim approver for expense approvals, preparing expense reports on behalf of General ManagersSupport discretionary budget planning and reporting, including morale, hardware, supplies, and vendor and supply managementDevelop and maintain strong relationships with stakeholders across the organization, including Human Resources, Finance, and business support professionalsServe as a liaison between executives and cross-functional teams to enable effective communication and collaborationSkillsMinimum of 8 years of experience in executive calendar and meeting managementMinimum of 8 years of experience in travel coordination and expense management, including booking, itinerary development, and expense reporting toolsMinimum of 8 years of experience in budget tracking, administration, and reportingPrior experience supporting multiple executives simultaneously in a large, matrixed organizationDemonstrated stable and consistent work historyExpert-level executive calendar management, including conflict resolution and priority-based time protection across multiple time zonesComprehensive travel coordination, including international logistics, itinerary building, visa and documentation management, and real-time troubleshootingBudget tracking, expense reporting, and discretionary spend administrationStrong event planning and coordination capabilities, including pre-event logistics and post-event reportingExceptional attention to detail with the ability to manage multiple competing priorities simultaneouslyAbility to handle confidential and sensitive information with the utmost discretionStrong cross-functional communication and stakeholder management skillsProactive problem-solving and anticipatory thinking in support of senior leadershipFamiliarity with corporate systems for travel, expenses, and headcount managementComfort working across global teams and time zones, with preference for PST availabilityPrior experience at Microsoft strongly preferredExperience supporting or working within Human Resources, Culture, or Inclusion-focused teams is a plusBachelor's degree in Business Administration, Communications, Human Resources, or a related field preferredBenefitsMedical, dental & visionHospital plans401(k) Retirement Plan – Pre-tax and Roth post-tax contributions availableLife Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)Company paid short and long-term disabilityHealth & Dependent Care Spending Accounts (HSA & DCFSA)Employee Assistance ProgramTime Off/Leave(PTO, Allegis Group Paid Family Leave, Parental LeaveCompany OverviewMicrosoft is a software corporation that develops, manufactures, licenses, supports, and sells a range of software products and services. It was founded in 1975, and is headquartered in Redmond, Washington, USA, with a workforce of 10001+ employees. Its website is https://www.microsoft.com.