[Remote] Executive Administrative Assistant
Note: The job is a remote job and is open to candidates in USA. SmartLight Analytics is a company dedicated to reducing healthcare costs for self-funded employers through data analysis. They are seeking an Executive Administrative Assistant to provide administrative support to senior executives, manage calendars, coordinate meetings, and handle confidential information with professionalism and discretion.
Responsibilities
• Manage executive calendars, travel arrangements, and meeting logistics
• Coordinate cross-functional team schedules and recurring meetings
• Schedule Business Review and Client Deliverable calls
• Organize and coordinate, travel & hotel and restaurant reservations, preparing agendas & meeting planning
• Draft internal and external communications
• Prepare, edit and format executive presentations (i.e. All Staff Meetings, Business Reviews, Client Presentations)
• Support marketing and event logistics, including equipment shipments
• Create trend graphs, analyze claims data, and format reports using available tools (Excel, Power BI, myDBR)
• Coordinate feedback from multiple stakeholders to efficiently create recurring and ad-hoc meetings
• Handle confidential information with integrity and discretion
• Assist with CSO’s client deliverables
• Monitor and prioritize CEO’s email inbox
• Collect, sort, and distribute company mail
• Conduct research, compile data, and prepare documents for review
• Support board meeting preparations, including distribution of agendas and materials
• Manage company subscriptions and licenses (e.g., Encoder, PyCharm, Lucid, WBENC, PI)
Skills
• High school diploma or GED
• 4 + years administrative experience required
• 3 + years of strong PC knowledge and skills, including Microsoft Office with a strong focus in Teams and Powerpoint products
• Thrive in fast-paced environments with strong interpersonal and excellent written and verbal communication skills
• Highly organized, detail-oriented, and able to prioritize to meet deadlines
• Proven multitasker with sound judgment, initiative, and problem-solving abilities
• Capable of resolving complex issues independently
• Collaborative team player with a positive and professional demeanor
• Bachelor's degree in Business or related field highly preferred
Company Overview
• SmartLight Analytics reduces health care costs for self-funded employers with analytics and results-oriented solutions. It was founded in 2016, and is headquartered in Plano, Texas, USA, with a workforce of 2-10 employees. Its website is https://smartlightanalytics.com.
Apply Now
Apply Now
Responsibilities
• Manage executive calendars, travel arrangements, and meeting logistics
• Coordinate cross-functional team schedules and recurring meetings
• Schedule Business Review and Client Deliverable calls
• Organize and coordinate, travel & hotel and restaurant reservations, preparing agendas & meeting planning
• Draft internal and external communications
• Prepare, edit and format executive presentations (i.e. All Staff Meetings, Business Reviews, Client Presentations)
• Support marketing and event logistics, including equipment shipments
• Create trend graphs, analyze claims data, and format reports using available tools (Excel, Power BI, myDBR)
• Coordinate feedback from multiple stakeholders to efficiently create recurring and ad-hoc meetings
• Handle confidential information with integrity and discretion
• Assist with CSO’s client deliverables
• Monitor and prioritize CEO’s email inbox
• Collect, sort, and distribute company mail
• Conduct research, compile data, and prepare documents for review
• Support board meeting preparations, including distribution of agendas and materials
• Manage company subscriptions and licenses (e.g., Encoder, PyCharm, Lucid, WBENC, PI)
Skills
• High school diploma or GED
• 4 + years administrative experience required
• 3 + years of strong PC knowledge and skills, including Microsoft Office with a strong focus in Teams and Powerpoint products
• Thrive in fast-paced environments with strong interpersonal and excellent written and verbal communication skills
• Highly organized, detail-oriented, and able to prioritize to meet deadlines
• Proven multitasker with sound judgment, initiative, and problem-solving abilities
• Capable of resolving complex issues independently
• Collaborative team player with a positive and professional demeanor
• Bachelor's degree in Business or related field highly preferred
Company Overview
• SmartLight Analytics reduces health care costs for self-funded employers with analytics and results-oriented solutions. It was founded in 2016, and is headquartered in Plano, Texas, USA, with a workforce of 2-10 employees. Its website is https://smartlightanalytics.com.
Apply Now
Apply Now