[Remote] Docketing Administrator (Flexible Location)

Note: The job is a remote job and is open to candidates in USA. Proskauer Rose LLP is a leading global law firm known for its pragmatic and business-savvy approach. They are seeking a Docketing Administrator to provide support in all aspects of docketing, maintain patent deadlines, and ensure accuracy in patent filings.ResponsibilitiesMaintain docketing database (Foundation IP) for all patents in U.S., PCT and foreign countriesWork with attorneys and patent assistants, paralegals and foreign filing teams throughout all aspects of the patent filing processManage and maintain internal patent docketing deadlines using electronic database and review previously entered data for accuracy, making corrections when necessaryHandle docketing projects as assignedReview and process all incoming patent mail, including docketing dates and action reminders, from the U.S. Patent and Trademark Office (“USPTO”), Patent Cooperation Treaty (PCT), and foreign associatesCorrespond with foreign associates regarding docketing discrepancies and/or special projects, including transfersReview all filings to be submitted to the USPTO for completion and accuracy of formatMonitor docketing finals report; send reminders to the legal team; follow up regarding all finals deadlines that have not been cleared each day; communicate to management all outstanding itemsMonitor and pay US and foreign maintenance fees and annuities using docketing system and 3rd party service providerSkillsBachelor's DegreeA minimum of 3 years of docketing experience in a fast-paced law firm environmentExperience with global patent prosecution practiceStrong attention to detail and ability to manage multiple tasks simultaneously and meet deadlines with minimum supervisionSound judgment and ability to respect, protect and maintain highly confidential and sensitive informationAbility to quickly and proactively identify problems and develop solutionsWork independently and escalate concerns when neededExcellent interpersonal, organizational and communication skills, and ability to communicate effectively, both written and verbalMust work well in team environment and maintain a positive team atmosphereStrong technical skills in Microsoft Word, Excel, and patent docketing softwareWillingness and flexibility to work overtime as neededExperience with life sciences-based patent prosecution strongly preferredAnnuity monitoring and payment experience a plusEPCT and Foundation IP experience a plusCompany OverviewClients turn to Proskauer when a matter demands excellence and innovation. It was founded in 1875, and is headquartered in New York, New York, USA, with a workforce of 1001-5000 employees. Its website is http://www.proskauer.com.Company H1B SponsorshipProskauer Rose LLP has a track record of offering H1B sponsorships, with 2 in 2026, 20 in 2025, 11 in 2024, 9 in 2023, 13 in 2022, 10 in 2021, 13 in 2020. Please note that this does not guarantee sponsorship for this specific role.