[Remote] Director of Executive Operations

Note: The job is a remote job and is open to candidates in USA. American Promise is an organization focused on civic engagement and promoting democratic values, and they are seeking a Director of Executive Operations. This critical role supports the executive functions of the organization by managing the executive calendars, coordinating with the Board of Directors, and overseeing special projects.ResponsibilitiesMaintain the executive calendars: schedule and confirm appointments proactively and accurately, arrange meeting facilities, make and confirm travel plansPrepare agendas or presentations, attend meetings with the executive, and take, transcribe, and distribute notes or minutesEnsure executives stay on schedule and meet daily deliverables, monitor, and maintain their task lists, dashboards and workflowSupport internal and external correspondence and communicationsHandle sensitive information with discretionWork to maintain smooth and accurate operational functions within the executive office and ensure efficient use of time while enabling executives’ shifting prioritiesProcess and follow up on service and support needs, including IT, travel, and expensesSupport various departmental projects from inception to execution, holding accountability for the time management and workflow process to ensure excellent resultsSupport event planning and special projects internally and externallyProvide office support, including supply management and event/meeting logistics coordinationLimited travel and after-hours work may be required on occasionAdditional duties as assignedSkillsA commitment to the American Promise mission, goal, and values5+ years of experience in an Executive Assistant, Director of Operations, or similar positionHighly organized and can prioritize and execute multiple tasks efficientlyDemonstrates a high level of professionalism and confidentialityDemonstrates cultural competence and sensitivity, and a dedication to uniting people of widely different backgrounds and political views in pursuing a common goalDemonstrates and values integrity, sound judgment, adaptability, reliability, and collaborationExcellent interpersonal skillsExcellent communications skills, written and verbalProficient in using Google Suite products, MS Office products, Slack, and other digital platformsCompany OverviewAmerican Promise exists to empower, inspire, and organize Americans to win the 28th Amendment to the Constitution. It was founded in 2016, and is headquartered in Concord, Massachusetts, USA, with a workforce of 11-50 employees. Its website is https://americanpromise.net.