[Remote] Clinic Administrative Coordinator

Note: The job is a remote job and is open to candidates in USA. Michigan Humane is a non-profit animal welfare organization dedicated to improving and saving lives through compassionate care, community engagement, and advocacy for animals. The Clinic Administrative Coordinator oversees the daily administrative functions of Michigan Humane’s veterinary clinics, ensuring effective management of veterinary information systems and compliance with established standards.ResponsibilitiesEstablish standards for veterinary practice information management systems use. Develop and implement training for users. Keep materials up to dateDaily administration and support of the veterinary information management system including managing profiles and roles; customization of custom objects, fields, record types, page layouts; ensuring proper closing of invoices and validation of daily data integrationEstablish best practices for use of veterinary information systems for in-field operations and ensure accurate recording-keeping for these activitiesEstablish and maintain inventory control procedures in the practice information management system to ensure appropriate stock levels, minimize waste, and prevent stockoutsMonitor and ensure proper registration of microchipsPrepare materials for charge capture reviewsMonitor practice compliance with established standardsCreate and maintain all business requirements documentation, scope out changes to workflow, fields, and profiles and implement changes as directedHost facilitated workshops and training sessionsResponsible for evaluating new version features, communicating value with business, implementing and pushing new versions live into productionSkillsHigh School DiplomaMinimum of 5 years' experience in veterinary practice management, health care operations or a similar environmentStrong understanding of practice management systems and inventory controlsProven ability to work with cross-functional teams to achieve a common goalStrong organizational, analytical, and problem-solving skillsExperience in training othersExcellent communication and leadership abilitiesBenefitsCompetitive salary and benefitsMedical, Vision, and Dental Insurance403(b) Retirement Savings AccountOpportunities for professional development, growth, and continuing educationA positive and collaborative work environmentWork-life balance and flexible working hours (compressed work schedule option!)Paid Time Off & HolidaysHuman & Pet BereavementClinic discounts to up to 75% off services for your own pet(s)Relaxed dress codeWellness program with professional counseling services available to employeesAnimal food discountFree or discounted adoption fees to adopt a new friendSabbatical PolicyUniform AllowancePaid Parental LeaveYearly performance reviews & employee engagement surveysStudent Loan Relief Eligibility through Public Service Loan Forgiveness (PSLF) ProgramCompany OverviewFounded in 1877, Michigan Humane is the state's oldest and largest animal welfare organization. It was founded in 1866, and is headquartered in Detroit, Michigan, USA, with a workforce of 201-500 employees. Its website is https://www.michiganhumane.org.