[Remote] Client Accounting Specialist (Arizona)

Note: The job is a remote job and is open to candidates in USA. Fenwick & West is seeking a Client Accounting Specialist who will manage the financial aspects of assigned partners' client portfolios in accordance with departmental standards. The role involves ensuring accurate billing, maintaining client documentation, monitoring accounts receivable, and resolving client disputes.ResponsibilitiesReview Client and Matter set up (including rates, discounts, invoice formats and deferrals, etc.) to ensure adherence to engagement letters, billing guidelines, manage to attorney preferences and address any differences timely to provide accurate billingMaintain documentation of all non-standard billing requirements. Update the Client and Matter Billing Instructions in Aderant, CET data base to ensure they remain currentMonitor work in progress to ensure all matters are billed per approved agreement and schedule, ensure necessary billing systems reflect current statusProduce, review and distribute prebills on a monthly basis and as needed for review by attorneys, coordinate with secretarial team to obtain prebills by monthly due datePerform various billing functions as required to produce client invoices (edits, write downs, transfers, discounts, etc.). Audit all edits once pushed into Aderant (narrative and mathematical calculations), ensure calculations are correct and in accordance with special billing requirements prior to postingEnsure client invoices are mailed or delivered timely in accordance with firm guidelines as well as any client guidelinesManage attorney and client deadlines; estimate due dates as required for monthly accruals and/or closings and monthly billing due datesMeet with billing attorneys on a regular basis to discuss new clients and matters, any special billing arrangements, aged WIP and aged Accounts Receivable or issues/disputes that require actionActively monitor accounts receivable balances while upholding and maintaining the firm’s collection policies and procedures; escalate significant or delinquent balances to the attention of billing attorneys and management in timely manner, actively suggest collection strategies and monitor as necessary, maintain ARCS categories to reflect current client statusMaintain regular client contact to follow-up on aged billings, payments and/or promise to payResearch and resolve client disputes timely. Engage attorney’s assistance as necessary to resolve issues promptlyTo minimize financial risk exposure on aged accounts, develop and maintain collection strategies, negotiate payment arrangements and/or propose payment schedules as necessary with partner consentEffectively utilize Aderant, ARCS, EIS, and other reports to assist with the collections process and reporting (including the Intranet)Work with Cash Receipts staff to research and resolve misapplied payments, unapplied cash/trust balances are kept to a minimumPrepare write-off/write-down requests as necessary; ensure all proper approvals are received prior to processing adjustmentsAssist attorneys, secretaries and clients with all billing and collections related questions and/or requestsMaintain client files and correspondence (iManage)Monitor billing hotline and time correction DTE alias on a rotational basisShare system process enhancement ideasPropose client support enhancement ideas to attorney/management (streamline efficiencies)Utilize LinkedIn Learning for increased growth in skills, software and/or industryPerform other related duties as assignedSkills5+ years of legal billing experience with automated billing systemsUnderstanding of legal industry's standard billing requirementsExperience with Aderant expert (previously CMS) and/or automated accounting systemsBachelor's degreeAbility to handle complex accounts with limited assistanceStrong attention to detail, accuracy and organizational skillsStrong analytical and troubleshooting skillsAbility to use judgment to assess various courses of action and potential impactCommunicate effectively; both verbal and written with attorneys, staff professionals and clientsSupportive of business changes within the workplaceAbility to prioritize multiple tasks efficiently in a fast-paced, deadline-driven environmentStrong teamwork skillsProficient in Microsoft Office (Excel, Word, Outlook)Education RequirementsBachelor’s degreeBenefitsHealthcareLife InsuranceHealth Savings AccountsFlexible Spending AccountsWellbeingCompany OverviewFenwick is a leading law firm, purpose-built to guide visionary tech and life sciences companies and their investors through every stage of growth, from startups securing their first round of funding to leading publicly traded global enterprises. It was founded in 1972, and is headquartered in Silicon Valley, CA, US, with a workforce of 501-1000 employees. Its website is http://fenwick.com.