[Remote] Cash Application & Accounts Receivable Reconciliation Specialist - Fully Remote

Note: The job is a remote job and is open to candidates in USA. Russell Tobin is supporting a confidential, high-growth technology client in hiring a highly detail-oriented Cash Application & Accounts Receivable Reconciliation Specialist to join their Finance team on a 12-month W2 contract basis. This role is focused on processing high-volume customer payments, applying cash across multiple payment channels, reconciling customer accounts, and ensuring the accuracy of accounts receivable records.ResponsibilitiesProcess customer payments received through multiple channels, including ACH, wire transfer, credit card, and check, with a high degree of accuracy and timelinessApply cash to open invoices in the ERP system by matching payments to the appropriate customer accounts and invoicesResearch and resolve payment discrepancies, partial payments, overpayments, and unapplied cash within defined timelinesInvestigate payment exceptions and work with banking partners to resolve payment processing issuesCoordinate with customers to clarify payment intent when payment references are unclear or incompleteMaintain detailed documentation of payment applications and exception handling within the ERP systemPerform detailed account-by-account reconciliations between the ERP system and external sources, including bank statements, payment processors, and customer statementsInvestigate and resolve variances between account balances, applying corrections and adjustments as appropriateReconcile subsidiary ledgers to general ledger accounts on a monthly basisIdentify and resolve outstanding items, aging exceptions, and reconciling differencesSupport month-end and quarter-end close activities by completing reconciliations on scheduleDocument reconciliation findings and maintain audit trails for compliance purposesResearch and resolve billing disputes related to payment application or account discrepanciesProcess credit memos, manual adjustments, and refunds in the ERP system with proper authorization and documentationInvestigate root causes of recurring payment and application errorsProvide recommendations to reduce payment discrepancies and improve first-time accuracyPrepare daily and weekly cash application and payment reconciliation reportsGenerate exception reports identifying unapplied cash, unmatched payments, and reconciliation discrepanciesAnalyze payment application trends and metrics to identify opportunities for process improvementProvide ad hoc analysis on aging, payment patterns, and account status as requested by managementSupport cash forecasting efforts by providing accurate cash application data and reconciliation insightsServe as a power user of the ERP system for cash application and account reconciliation workflowsIdentify system configuration and process optimization opportunities to improve efficiencySupport implementation of cash application automation tools and collections platformsParticipate in training, documentation, and process improvement initiativesSkills4+ years of experience in accounts receivable, cash application, payment processing, or account reconciliationExperience in a fast-growth SaaS, technology, or high-volume transaction environment strongly preferredAdvanced Microsoft Excel skills, including VLOOKUP, INDEX/MATCH, pivot tables, and data analysisDemonstrated expertise in payment reconciliation and account reconciliation processesStrong experience with ERP systems such as Workday, NetSuite, SAP, or similar, particularly within cash application and receivables modulesExceptional attention to detail with the ability to maintain accuracy while processing high transaction volumesStrong analytical and problem-solving skills, with the ability to investigate complex discrepancies and resolve root causesExperience with multiple payment channels and payment processing platformsKnowledge of accounting principles and month-end/quarter-end close processesAbility to work independently, prioritize effectively, and manage multiple deadlines in a fast-paced environmentBachelor's degree in Accounting, Finance, or a related fieldCPA, CMA, or pursuit of an accounting certificationExperience in B2B SaaS or technology companiesExperience with cash application automation platforms such as Tesorio, HighRadius, Stuut, or similarExperience with banking systems and payment API integrationsExperience working in a high-growth or hypergrowth environmentKnowledge of SOX compliance and internal control requirementsBenefitsRussell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans)Supplemental coverage (accident insurance, critical illness insurance and hospital indemnity)401(k)-retirement savingsLife & disability insuranceAn employee assistance programLegal supportAuto, home insurancePet insuranceEmployee discounts with preferred vendorsCompany OverviewRussell Tobin is a staffing and recruiting company that provides recruitment and staffing advisory services. It was founded in 2010, and is headquartered in New York, New York, USA, with a workforce of 201-500 employees. Its website is http://russelltobin.com.