[Remote] Business Coordinator, Internal Medicine (Partial Remote)

Note: The job is a remote job and is open to candidates in USA. The University of Texas Medical Branch is seeking a Business Coordinator for their Internal Medicine department. This role involves managing and supporting administrative and business management activities, including financial tasks, clerical duties, and customer service interactions.ResponsibilitiesServes as Accountable Property Officer for the Process/Department maintaining property accounting records including the acquisition of new or disposal of obsolete equipment and conducts annual physical inventory of capital equipmentAssists in the development of Process budgetMonitors current status of the Process budget including income and expendituresReconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the ProcessIdentifies variances in expenditures and reports to customers as appropriateCoordinates the process’ accounts receivable and posting revenuesMaintains detailed reports and records of accounting dataAssists in the preparation of detailed financial, statistical, and annual reportsAssists in the preparation of comparative analysis reports and statements reflecting variations in the expenditures and revenuesAssists in conducting cost studies regarding the process’ charge structure/billing systemCoordinates and processes employee travel arrangements and reimbursements ensuring compliance with current UTMB Travel GuidelinesProcess requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelinesCoordinates and processes employee business expense reimbursements ensuring compliance with current UTMB policies and proceduresTypes finished copies of correspondence and reports from speedwriting or shorthand notes, Dictaphone machine, or rough draftsTypes routine, complex, and/or confidential documents utilizing a typewriter, word processor, or specialized computer software package (e.g., presentations, flow charts, etc.)Composes correspondence and memorandums in appropriate business letter formatProofreads all completed assignments for grammar, format, and structureCreates, maintains, and manipulates databases and spreadsheetsInitiates action plans to develop skills and knowledge to stay current with evolving office technologies & work demandsDevelops area/process office record keeping systemsCompiles data for necessary reports and develops reports that are user friendlySchedules, coordinates, and organizes appointments, meetings, and roomsCoordinates meeting notifications and prepares agendasFiles process/area records, reports, correspondence, and other documents maintaining files in accordance with the current Record Retention SchedulePerforms miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boardsSorts, stamps, and distributes incoming mail and prepares outgoing mailServes as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment and maintenance repair, purchasing, safety, and other administrative mattersInteracts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the process or areaResponsible for administrative support tasks at the executive levelEnsure smooth and seamless service in the executive office, managing day-to-day activitiesAbility to think independently and make decisions as necessaryMay interface with leadership at UT Components, city, and/or state government agencies or outside vendorsCoordinates personnel matters, including the coordination of the hiring, separation, and evaluation processes, with Human Resources ensuring compliance with current policies, procedures, and practicesProcesses and monitors status of personnel action forms such as promotions, transfers, and disciplinary action including record maintenanceKey Control Officer for the Process/DepartmentProvides new and existing staff with Process orientation of Performance Management Program, Personal Development Program, and the interpretation of Human Resources policies and proceduresCoordinates and enters employee time and attendance utilizing on-line reporting system verifying the correctness and completeness of data enteredVerifies and reconciles payroll issues and distributes employee payrollAssists in the development of area policies and procedures ensuring compliance with applicable rules and regulationsServes as departmental liaison with Human Resources in regards to employee disciplinary and grievance issuesInitiates improvements in work process/environmentAnalyzes and standardizes procedures for improved efficienciesPrioritizes daily work assignmentsContributes ideas and suggestions for improvements to the processSupports and assists in the cross training of team membersGood overall knowledge of Non-Exempt Administrative Support role skillsAdheres to internal controls and reporting structurePerforms related duties as requiredSkillsAssociate's degree or equivalent and 2 years of office related experienceCompany OverviewThe University of Texas Medical Branch is a component of the University of Texas System located in Galveston, Texas It was founded in 1891, and is headquartered in Galveston, Texas, USA, with a workforce of 10001+ employees. Its website is http://www.utmb.edu/.