[Remote] Billing Specialist

Note: The job is a remote job and is open to candidates in USA. Davis Wright Tremaine LLP is one of the top law firms in the U.S., seeking a Billing Specialist to join their team. The role involves maintaining work-in-progress records, processing client invoices, and communicating effectively with attorneys and staff to ensure accurate billing. Responsibilities Use Aderant Expert Billing to process prebills and generate accurate invoices in compliance with attorney instructions and client guidelines Execute complicated billing tasks, including split-party billing, insurance billing and tracking, fixed fee billing, and volume discount tracking Communicate clearly and effectively with attorneys, legal assistants, practice management, and other departments to ensure accurate billing Track and implement client-specific requirements, such as client invoicing deadlines, task/activity code requirements, block billing, and fiscal year deadlines Monitor write-down requests and approvals to guarantee compliance with firm billing policies Maintain accurate and specific internal billing notes referencing special billing arrangements and client needs Prepare ad hoc reports and spreadsheets containing work-in-progress and historical billing data in response to billing inquiries Guarantee the correct set-up of client/matter information and invoice templates Work in collaboration with our Rates, E-Billing, and other Finance teams to ensure invoices are processed correctly and in a timely manner Attend and participate in job-specific and external department trainings Assist with Finance projects as needed to promote best practices Adhere to the Billing Service Level Expectations guidelines for prompt turnaround and response times Work overtime as needed Ability to manage workload remotely and maintain regular/consistent attendance and punctuality; adhere to schedule by being timely on breaks, lunches and meetings Skills 1+ years of relevant experience in a professional office environment Proficient in Microsoft Excel and Microsoft Word Strong written and verbal communication skills including the ability to build effective relationships with all levels of staff and attorneys Excellent customer service Ability to problem-solve and troubleshoot independently Ability to manage multiple deadlines and stressful situations in a calm, composed manner High degree of accuracy, attention to detail, and quality control Ability to independently manage multiple tasks and adapt to heavy workloads and new assignments in a fast-paced environment College degree preferred (Finance or Accounting focus a plus) Benefits Choice of health and vision insurance plans 2 paid volunteer days for qualifying community service work Dental plan Fertility and adoption benefit Paid sabbatical after 13 years of service Tuition reimbursement Commuter benefits Retirement contribution Health insurance with an optional HSA Long term disability Dental insurance Vision care Telemedicine and virtual short term solution based counseling services Life insurance Healthcare and Dependent Care Flexible Spending Accounts Subsidized backup care and caregiving resources 401(k) Vacation Sick time 11 paid holidays each year Employee assistance program Voluntary accident insurance Voluntary life Voluntary disability Voluntary long term care Pet insurance Commuter and Transit programs Company Overview Purpose drives us. Davis Wright Tremaine was founded on three guiding principles: ability, integrity, and service. It was founded in 1944, and is headquartered in Seattle, Washington, USA, with a workforce of 1001-5000 employees. Its website is Company H1B Sponsorship Davis Wright Tremaine LLP has a track record of offering H1B sponsorships, with 6 in 2025, 3 in 2024, 4 in 2023, 3 in 2022, 2 in 2021. Please note that this does not guarantee sponsorship for this specific role.