[Remote] Benefits & Leave Specialist - REMOTE Gov't Contracting

Note: The job is a remote job and is open to candidates in USA. Matrix Providers is a company focused on government contracting, and they are seeking a Benefits & Leave Specialist to administer employee benefit programs and manage leave processes across a multi-state workforce. This role ensures compliance with various federal and state regulations while serving as a subject matter expert for employee benefits and leave inquiries.

Responsibilities
• Administer employee benefit programs including medical, dental, vision, life, disability, 401(k), HSA, FSA, and supplemental benefits
• Manage new hire enrollment, qualifying life events, open enrollment, and terminations
• Coordinate with carriers and brokers to resolve enrollment discrepancies
• Audit payroll deductions for benefit accuracy
• Reconcile benefit invoices and support monthly carrier billing review
• Educate employees on benefit options and eligibility
• Administer FMLA, state family/medical leave programs (e.g., WA PFML, CFRA), and company LOA policies
• Coordinate ADA interactive process in partnership with HR leadership
• Track intermittent and continuous leave usage
• Review medical certifications for completeness and compliance
• Maintain accurate leave tracking logs and ensure timely notices
• Coordinate return-to-work processes and fitness-for-duty documentation
• Ensure compliance with: FMLA, ADA, COBRA, ERISA, ACA, State-specific leave laws, Service Contract Act (SCA) H&W benefit application (if applicable)
• Generate required employee notices and maintain documentation
• Assist with DOL audits or benefits-related investigations
• Work closely with Payroll to ensure accurate benefit deductions and leave coding
• Maintain benefit and leave data within HRIS (e.g., ADP Workforce Now)
• Generate reports for leadership, compliance, and financial review
• Assist with system testing during benefit renewals or plan changes
• Respond to employee inquiries regarding coverage, premiums, eligibility, and leave rights
• Provide clear guidance while maintaining confidentiality
• Support managers with leave-related questions

Skills
• 3+ years of experience in benefits administration and/or leave management
• Strong working knowledge of FMLA, ADA, COBRA, and state leave laws
• Experience with HRIS systems (ADP Workforce Now preferred)
• Proficiency in Microsoft Excel and data reconciliation
• Ability to manage confidential information
• Strong written and verbal communication skills
• Experience in multi-state employer environment
• Experience supporting federal contracts or SCA employees
• CEBS, PHR, SHRM-CP, or Leave Management certification
• Experience with ACA reporting

Benefits
• Medical
• Dental
• Vision
• Life
• Disability
• 401(k)
• HSA
• FSA
• Supplemental benefits

Company Overview
• Matrix Providers is a medical placement provider firm. It was founded in 2010, and is headquartered in Denver, Colorado, USA, with a workforce of 501-1000 employees. Its website is https://www.matrixproviders.com.

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