[Remote] Administrative Associate - Innovative Engines and Energy Company

Note: The job is a remote job and is open to candidates in USA. Andiamo is a globally recognized staffing and consulting firm specializing in technology and go-to-market professionals. They are seeking an Administrative Operations Coordinator to provide structured administrative and data management support to a technical operations team, focusing on data organization and compliance across multiple locations.ResponsibilitiesProvide administrative assistance to operational teams by gathering data, preparing reports, organizing documentation, and responding to routine information requestsMaintain accurate records within internal systems, spreadsheets, and shared platformsUpload and structure existing calibration data into the organization’s equipment management systemThis includes processing large data sets originating from supplier spreadsheets and preparing them for system integration across multiple operational locationsResponsibilities include cleaning, formatting, and standardizing incoming data to align with established internal data structures before uploading it into the equipment management platformCollaborate with operational teams across multiple sites to confirm that all calibration-related data has been uploaded accurately and validated within the systemSupport purchasing activities related to calibration services by preparing and submitting purchase requisitions through procurement systemsMaintain accurate documentation and coordinate with internal teams to ensure timely processingOrganize and maintain calibration documentation so that certificates are properly stored, accessible, and traceable for compliance and operational reviewTrack scheduled calibration events for specialized equipment and coordinate with operational teams to ensure required calibrations are completed on time across all relevant sitesMaintain organized documentation for operational procedures, reports, and internal policiesAssist with preparing reports and presentations using collected dataAssist with routine administrative tasks such as preparing correspondence, scheduling meetings, organizing conference calls, and coordinating with internal and external stakeholdersParticipate in operational improvement initiatives and departmental projects by assisting with documentation, data analysis, and process support activitiesSkillsHigh school diploma or GED requiredAt least two years of experience in administrative, operations support, or data coordination rolesIntermediate to advanced experience working with Excel including data cleaning, formatting, pivot tables, and formulas such as VLOOKUP or XLOOKUPExperience working with spreadsheets, document management platforms, and collaborative systems such as SharePoint or similar toolsStrong ability to identify inconsistencies in data and ensure records are accurate and properly formattedProfessional written and verbal communication skills with the ability to coordinate with multiple internal teams and external stakeholdersAbility to follow established work instructions and administrative procedures accuratelySelf-motivated with the ability to manage responsibilities independently while maintaining high productivity and accuracyExperience supporting technical teams or equipment-related operationsStrong organizational skills with the ability to manage multiple tasks simultaneouslyExperience working with procurement systems or supporting purchasing workflowsBenefitsBase salaryIncentive compensationEquityCommissionsBonusesOther forms of compensation where applicableCompany OverviewThe Talent Partners for the AI Revolution. It was founded in 2003, and is headquartered in New York, New York, USA, with a workforce of 201-500 employees. Its website is http://andiamogo.com.