[Remote] Administrative Assistant - HR Solutions Team

Note: The job is a remote job and is open to candidates in USA. Rehmann is a firm dedicated to empowering its associates and helping them achieve their career goals. They are seeking an Administrative Assistant for their HR Solutions Team to handle various administrative tasks, manage calendars, and support the sales pipeline process.ResponsibilitiesWrite proposals and Engagement LettersHandle Salesforce data entryHandle many of the workflow administrative steps involved in the sales pipeline processConduct research, gather and analyze dataArrange in-person and virtual meetings, ensuring all participants are contacted and confirmed, meeting rooms and technology are set up, and any additional preparation is providedCoordinate bi-annual HRS Development Day planning details and attend the two in-person eventsAttend bi-weekly virtual team huddle meetingsHandle the online application of HRCI / SHRM credits for events/webinarsAssist in preparing and editing presentations and reportsManage calendars and schedule appointments for leadership team members as requestedEnsure client documents are properly filed and that client information is available as neededMaintain client confidentiality by protecting all client information in accordance with professional and legal standardsCoordinate breakdown of client pass-through costs to accounts payable and billing for applicable department invoicesMay include some virtual and onsite project work for clients from time to time, such as designing surveys in MS Office, auditing and correcting I-9s, organizing personnel filesMay be responsible for ordering supplies within budget, including cost comparison; maintaining office equipment; and other office maintenance responsibilities as neededSkillsAssociates degree preferredProficiency with Salesforce and MS Office SuiteDemonstrates pattern of positive interactions with other associates and works within a team environmentDisplays ability to learn and willingness to perform all tasks and to assist othersDemonstrates professional image, maturity, self-confidence, and a positive attitudeDemonstrates ability to work in a fast-paced environmentAbility to multitask while providing exceptional customer serviceDemonstrates ethical behavior in accordance with professional standardsAbility to be flexible and adapt to changesAbility to adhere to project budgets, timelines, and client expectationsWilling to support Firm-wide best practices and offer suggestions for leaders to consider to improve processesArticulate in speech and writing; communicates in a clear, fact-based mannerAsks concise, targeted questions in order to fulfill objectives and task completionDemonstrates ability to handle communications in a discreet, professional, and confidential mannerEnsures other associates, supervisors, and clients are informed of progress and significant project developmentsAdvanced computer knowledge, including Microsoft Office Suite: Microsoft Word to prepare correspondence and reports, and Microsoft Excel to use formatting, create tables and charts, and display information effectivelyProficient in the use of specific office software required to support the office/department, including, but not limited to STAR, Salesforce, Adobe Acrobat, electronic delivery software, etcAbility to operate multiple phone lines, conference and video equipment, and document production equipment, etcUnderstanding the services, the basic purpose, and the terminology of the practice areas provided by RehmannUnderstanding the theory and techniques of the department, consistent with the knowledge that could be obtained in an associate's degree programFull working knowledge of the forms, documents, reports, etc. produced by the departmentStrong time management, multi-tasking, and attention to detail skillsExceptional human relations skills, with the ability to develop and maintain positive relationships with associates and clientsStrong problem-solving skills and ability to think criticallyBenefitsPrograms and benefits that encourage growth and development and align with their needs and goalsBenefits focused on physical and mental healthPaid time off for volunteering and diversity-related activitiesFlexible work arrangementsCompany OverviewRehmann is one of the largest accounting, consulting and financial services firms. It was founded in 1941, and is headquartered in Saginaw, Michigan, USA, with a workforce of 501-1000 employees. Its website is http://www.rehmann.com.