Remote Administrative Assistant - Full time

Remote Administrative Assistant - Full time About the job Remote Administrative Assistant - Full time Job Description Responsible for providing administrative and general clerical support to either program chairs, department chairs, deans, or directors. Job Duties Provide advanced administrative support and perform a variety of work activities including: • create, review and process purchase orders and invoices; • create and process travel applications and reimbursements and assist faculty/staff with travel arrangements; • monitor transactions of operating budget for department; • monitor due dates for assignments and projects; • assist with various department activities and events; • answer telephones, screen transfer calls as appropriate, and/or take accurate messages; • compose, type and proofread correspondence and forms; • organize and prioritize work; • serve as department leave keeper; • monitor staff and student time sheet entries in SAP; • process paperwork for student employee hires for department; • monitor and order office supplies; • maintain faculty and staff personnel files; • may supervise student workers and/or other staff; • open, date and distribute mail; • greet, screen, and direct visitors as appropriate; • perform other duties as assigned. Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. • Knowledge of SAP, Banner, CourseLeaf, Logi, Degree Works, CIM/PIM, Microsoft Office Professional, and other common software programs. • Knowledge of basic math and bookkeeping. • Ability to communicate courteously both in speech and writing with both internal and external contacts. • Ability to understand and manage budgets including preparation of personnel records, travel, purchasing, and time reports. • Ability to exercise appropriate independent initiative and judgement. • Ability to understand, prioritize, and complete verbal and written instructions with attention to detail. • Ability to organize, prioritize and delegate complex work tasks to meet assigned deadlines. • Ability to develop and maintain accurate and confidential records and files. Preferred Qualifications • 2-3 years experience in an Administrative Assistant position. Knowledge of university and academic policies and procedures.

Apply To This Job