[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. RPStaffing is conducting an immediate search for a temporary Administrative Associate with a major Washington, DC area nonprofit. This fully remote role involves verifying submitted data, preparing data for aggregation, and finalizing reports on the aggregated data.ResponsibilitiesCompare data on Excel file to data submitted on a PDF and note any differences in the Excel file (Oct)Use a VLOOKUP in Excel to compare list of ~700 respondents required to report data to the list of respondents received and note variances (Sept/Oct)Send Login/Passwords to accredited organizations who need to submit data, as needed via email (Sept/Oct)Aggregate Reports (Nov/Dec)Map data file to be able to complete a mail merge in MS Word and then convert to PDFEnsure formatting is correct and make any edits in PDFSplit PDF into 700+ individual reportsRename 700+ files according to provided syntaxSkillsExcel (VLOOKUP, Sorting, Check for Duplicate, able to navigate Pivot Table)PDF/ MS Word (mail merge from a data file, combining documents, editing and formatting, and splitting large documents into smaller client specific documents)Detail Oriented to ensure confidentiality of client data is not sent to other organizationsCommunication (frequent updates on progress)Strong organizational and time management skills with demonstrated flexibility and the ability to manage multiple tasks and issues of varying complexity, while managing priorities and meeting deadlinesStrong written and verbal communication skills with the ability to generate original correspondence and reports and convey ideas clearly and effectivelyCompany OverviewA career with a purpose. It was founded in 2001, and is headquartered in Washington, District of Columbia, USA, with a workforce of 11-50 employees. Its website is https://rpstaffing.com/.