[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Family Allergy & Asthma is seeking an organized, proactive, and detail-oriented Administrative Assistant to support the Corporate Counsel and Assistant Corporate Counsel. This role involves maintaining organization of contracts, leases, policies, projects, meetings, and departmental initiatives, ensuring important tasks and deadlines remain visible to leadership.ResponsibilitiesProvide administrative support to the Associate Corporate Counsel and other corporate leadership as assignedAssist with organizing and maintaining contracts, leases, legal documents, and related recordsTrack key dates, action items, and project status updates across multiple departmentsMaintain spreadsheets, logs, trackers, and departmental recordsAssist with contract tracking software, lease files and software, policy documentation, and other corporate recordsCoordinate meeting logistics, prepare materials, take meeting notes, and distribute follow-up itemsSend reminders and assist with tracking outstanding tasks and requestsHelp monitor policy and procedure review schedules and document updatesOrganize correspondence, files, and electronic records to ensure information is easily accessibleSupport payer relations, legal, human resources, and other corporate functions with administrative and organizational needsPerform other administrative duties as assignedSkillsProficiency in Microsoft Office, including Outlook, Excel, Word, and TeamsStrong organizational, communication, and follow-up skillsAbility to manage multiple priorities and maintain attention to detailAbility to handle confidential information with discretionMinimum of three (3) years of legal administrative support, administrative support, or related office experienceExperience supporting legal, healthcare, corporate, or professional services environmentsNotary Public certificationBenefitsFamily Allergy & Asthma will cover the cost of obtaining certification for the selected candidate if needed.Company OverviewFamily Allergy & Asthma provides allergy skin testing, immunotherapy, pulmonary function testing and stinging insect testing services. It was founded in 1979, and is headquartered in Louisville, Kentucky, USA, with a workforce of 501-1000 employees. Its website is https://www.familyallergy.com/.