[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Voltus is the leading virtual power plant operator of distributed energy resources, focused on delivering a cleaner energy future. They are seeking a self-starting Administrative Assistant to support the People Team and senior-level Executive Assistants with various administrative tasks in a fast-paced environment.ResponsibilitiesWork closely with and provide support to two Executive Assistants who are each supporting multiple C-Suite leaders. Duties may include, but are not limited to, scheduling, filing expense reports, making travel arrangements, preparing presentations and reports, and other critical prioritiesAssist the EAs in planning and overseeing team events that take place in North America, working with hotels, meeting venues, and restaurantsPrepare PowerPoint presentations, including for Veritas, the weekly all-staff meetingDownload and distribute the daily mail from a virtual mailboxCheck phone messages and distribute them as neededManage documents, meeting recordings, and data hygiene in the company driveServe as a point of contact for employee inquiries and direct requests to the appropriate resourcesProvide limited administrative support to Senior Vice Presidents and Vice PresidentsFulfill all other responsibilities as directed by the position’s manager and the Senior Director of People OperationsProvide occasional coverage for executive assistants during planned vacation time, short absences, or periods of high workloadSkillsExperience and success (2+ years) as an administrative or executive assistant or office managerKnowledgeable of and comfortable with Microsoft Office, Google Workspace, Slack, and a high level of Internet communicationAble to learn new software as needed, sometimes through online tutorialsProven critical thinking skills and collaborative approach to problem solvingCustomer-service-oriented approach to supporting employees and leaders, adaptability to quickly changing business priorities, and a solutions-focused mindsetFunction well in a fast-paced, high-growth, deadline-oriented, team-focused, virtual environment, all while handling multiple projects and prioritiesPassionate about energy and climate issues. You love to do well by doing goodSelf-starter with the capacity to identify and appropriately prioritize our most pressing needsAbility to handle confidential and sensitive information with discretionExcellent written and verbal communication skills and strong attention to detailAble to work effectively in a remote environment, and with reliable internet connectivity, while remaining highly responsive and engaged through virtual collaboration toolsCompany OverviewVoltus provides cash-generating energy products to commercial, institutional, and industrial customers. It was founded in 2016, and is headquartered in San Francisco, California, USA, with a workforce of 201-500 employees. Its website is https://www.voltus.co.