[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Kelly Professional & Industrial is seeking an Administrative Assistant at a pharmaceutical company. The role involves managing administrative tasks, scheduling meetings, coordinating travel, and preparing communications and reports. Responsibilities Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.] Managing Calendars for a group or team Travel Coordination , Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval Develop with direction Annual Budget Management and Analytic reports Assist with personnel On and Off boarding. (Resource Management) Prepare Communications, Announcements & Newsletters, and Presentations Assist with the development and processing of Purchase Orders and Contract Management Microsoft Office Suite proficiency in Visio, Excel, SharePoint, Outlook & Power Point Virtual Meeting Management – MS Teams and ZOOM Strong oral communication skills, advanced writing, editing and correspondence skills Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, security, building maintenance, finance, and so forth Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department, or division-related work, and update the manager on status Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials Roster and Distribution list management Vendor communication and management Skills Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.] Managing Calendars for a group or team Travel Coordination, Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval Develop with direction Annual Budget Management and Analytic reports Assist with personnel On and Off boarding. (Resource Management) Prepare Communications, Announcements & Newsletters, and Presentations Assist with the development and processing of Purchase Orders and Contract Management Microsoft Office Suite proficiency in Visio, Excel, SharePoint, Outlook & Power Point Virtual Meeting Management – MS Teams and ZOOM Strong oral communication skills, advanced writing, editing and correspondence skills Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, security, building maintenance, finance, and so forth Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department, or division-related work, and update the manager on status Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials Roster and Distribution list management Vendor communication and management Benefits Health Dental Vision PTO benefits Company Overview We’ve been helping organizations find the people they need longer than any other company in the world. It was founded in 1946, and is headquartered in Troy, Michigan, USA, with a workforce of 10001+ employees. Its website is Company H1B Sponsorship Kelly has a track record of offering H1B sponsorships, with 85 in 2025, 76 in 2024, 59 in 2023, 74 in 2022, 81 in 2021, 65 in 2020. Please note that this does not guarantee sponsorship for this specific role.