[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Simatree is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to an executive leader. In this role, the candidate will manage complex calendars, coordinate meetings, and ensure smooth daily operations for the leadership team.ResponsibilitiesManage complex calendars and scheduling across multiple time zones for four executivesCoordinate meetings, appointments, travel arrangements, and expense reportsPrepare, proofread, and format documents, presentations, and correspondenceServe as a liaison between executives and internal/external stakeholdersPrioritize and manage incoming communications, ensuring timely responses and follow-upsTrack key deadlines, initiatives, and deliverables across departmentsAssist in preparing agendas, recording meeting minutes, and tracking action itemsMaintain and update files, records, and databasesProcess invoices, reimbursements, and purchase requests in coordination with financeSkillsAt least 6 years of prior experience in assistanceHighly organized, proactive, and resourcefulAbility to balance multiple prioritiesMaintain a high level of professionalism and confidentialityManage complex calendars and scheduling across multiple time zones for four executivesCoordinate meetings, appointments, travel arrangements, and expense reportsPrepare, proofread, and format documents, presentations, and correspondenceServe as a liaison between executives and internal/external stakeholdersPrioritize and manage incoming communications, ensuring timely responses and follow-upsTrack key deadlines, initiatives, and deliverables across departmentsAssist in preparing agendas, recording meeting minutes, and tracking action itemsMaintain and update files, records, and databasesProcess invoices, reimbursements, and purchase requests in coordination with financeExercises sound judgment and discretionAnticipates needs and acts proactivelyThrives in a dynamic, fast-paced environmentWorks effectively across teams and departmentsConsistently meets deadlines and maintains high standardsCompany OverviewSimatree is an advisory practice that blends a unique mix of technical prowess with people-focused service to achieve data-driven change. It was founded in 2018, and is headquartered in Arlington, Virginia, USA, with a workforce of 11-50 employees. Its website is https://www.simatree1.com/.