[Remote] Administrative and Operational Specialist

Note: The job is a remote job and is open to candidates in USA. Invicta Software is seeking a detail-oriented and proactive Administrative and Operational Specialist to join our dynamic team. This pivotal role combines administrative excellence with operational insight to ensure smooth daily functions and support our company’s growth. If you thrive in a fast-paced environment and enjoy streamlining processes, this position offers an exciting opportunity to make a meaningful impact.ResponsibilitiesManage day-to-day administrative tasks including scheduling, correspondence, and document preparationSupport operational processes by monitoring workflows, identifying bottlenecks, and recommending improvementsCoordinate meetings, events, and internal communications to ensure seamless executionMaintain accurate records, databases, and filing systemsCollaborate with cross-functional teams to support project timelines and deliverablesAssist with vendor management and procurement processes as neededPrepare reports and presentations to support decision-makingEnsure compliance with company policies and proceduresSkills2+ years of experience in an administrative or operational support roleStrong organizational and multitasking skills with exceptional attention to detailProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management toolsExcellent verbal and written communication skillsAbility to work independently and collaboratively in a team environmentProblem-solving mindset with the ability to adapt to changing prioritiesBachelor's degree in Business Administration, Operations Management, or a related field preferredBenefitsCompetitive salary and performance-based bonuses.Comprehensive health, dental, and vision insurance plans.Generous paid time off and flexible work arrangements.Professional development opportunities and continuous learning support.Collaborative and inclusive company culture focused on innovation.Company OverviewINVICTA SOFTWARE is a leading provider of IT Service Management Solutions to small and medium size organizations worldwide. It was founded in 2014, and is headquartered in Irvine, California, USA, with a workforce of 11-50 employees. Its website is https://invictasoftware.com/.