[Remote] Accounts Payable Specialist

Note: The job is a remote job and is open to candidates in USA. Tailwind Applied Sciences is seeking a highly organized and detail-oriented Accounts Payable Specialist to support their fast-growing, multi-entity organization. This role involves managing the end-to-end accounts payable process, including invoice processing, vendor onboarding, and ensuring compliance across multiple legal entities.ResponsibilitiesProcess high volumes of vendor invoices accurately and efficientlyReview, code, and enter invoices into the accounting systemPerform two-way and three-way matching of invoices, purchase orders, and receiving documentationEnsure invoices are approved and processed in accordance with company policies and internal controlsSupport process for ACH, wire, and check paymentsMonitor accounts payable aging and ensure timely payment of vendorsInvestigate and resolve invoice discrepancies, payment issues, and unmatched transactionsMonitor and manage the shared Accounting email inboxesPrioritize and route communications to appropriate team members while ensuring timely responsesCoordinate with other inbox users to maintain workflow coverage, prevent duplicate efforts, and ensure inquiries are resolved efficientlyManage vendor onboarding and setup processesCollect and maintain W-9 forms, banking information, insurance certificates, and other required documentationEnsure vendors are properly established within company systems and assigned to the correct legal entityMaintain vendor master records and ensure data integrityServe as a primary point of contact for vendor inquiries and issue resolutionBuild and maintain positive vendor relationships through professional communication and timely follow-upReconcile vendor statements and investigate outstanding balancesResearch and resolve account discrepancies and payment disputesAssist with vendor insurance compliance requirements and documentation trackingSupport year-end 1099 preparation, vendor classification reviews, and reporting activitiesManage accounts payable activities across multiple entities and business unitsEnsure invoices, purchase orders, approvals, and payments are routed to the appropriate companyVerify proper entity coding, general ledger coding, project coding, and department approvalMaintain accuracy and consistency across all entity-level AP processesPrepare accounts payable reconciliations and supporting schedulesAssist with month-end closing activities related to accounts payableSupport accounting and finance teams with reporting and analysisIdentify opportunities to improve AP workflows, automation, and internal controlsRespond to vendor and internal stakeholder inquiries via phone and emailAnswer incoming calls and route inquiries appropriatelyMaintain organized electronic records and documentationSkillsAssociate's degree in Accounting, Finance, Business Administration, or related field, or equivalent work experienceMinimum of 3 years of Accounts Payable, Accounting, or Finance experienceExperience using Ramp expense management, bill pay, and corporate card platformExperience using QuickBooks OnlineExperience managing shared accounting, accounts payable, or finance team inboxesExperience processing high-volume invoice transactionsExperience with purchase order and procurement processesExperience with vendor onboarding and vendor master maintenanceExperience reconciling vendor accounts and statementsExperience supporting multi-entity organizationsExperience with 1099 vendor reporting and compliance requirementsStrong organizational, problem-solving, and time-management skillsAbility to work independently in a remote environmentHigh degree of accuracy and attention to detailAbility to prioritize competing requests and coordinate effectively within a team environmentStrong written communication skills and professionalism when interacting with vendors and internal stakeholdersExperience in construction, infrastructure, data center operations, or project-based environmentsCompany OverviewWe specialize in Hyperscale datacenter refreshes. It was founded in undefined, and is headquartered in Oklahoma City, Oklahoma, US, with a workforce of 51-200 employees. Its website is https://www.tailwind.engineering/.