[Remote] Accounts Payable Specialist

Note: The job is a remote job and is open to candidates in USA. Brown's Medical Imaging is a trusted provider of imaging equipment and services, dedicated to improving patient care. The Accounts Payable Specialist will manage the accounts payable process, handle vendor invoices, and ensure compliance with internal controls and company policies.ResponsibilitiesManage the accounts payable process for their assigned vendors, including invoice verification, general ledger coding, three-way match, and transaction processing in Dynamics 365 Business CentralMaintain that internal controls are in place, proper documentation is attached to each transaction for support, and required authorization and approvals are obtained prior to processingReview and obtain approval on non-inventory vendor invoice, ensuring completeness, accuracy, and compliance with company policies and regulatory requirementsPrepare accrual journal entries for invoices not vouchered in the correct month at the month end (inventory and overhead expenses)Coordinate with purchasing, receiving, and other internal departments to resolve discrepancies and ensure the timely and accurate processing of invoicesEnsure that all drop ship invoices have been billed to a customer before paying the vendorMaintain vendor relationshipsWork with the Operations Team to make sure proof of deliveries is attached to each invoiceManage the weekly payment cycle, including the generation of payment batches and the disbursement of vendor payments via electronic funds transfer (EFT) or check, in addition to processing voids and stop payments as neededDevelop and maintain accounts payable policies and proceduresManage debit memo processSelf-assess use tax if applicableMaintain vendor and employee master records in Dynamics 365 Business Central, including relevant information such as payment terms, banking details, and W-9 forms, and obtain certificates of insurance from our vendorsMonitor accounts payable aging reports to identify and address overdue payments and resolve any outstanding issuesReview and reconcile vendor statements, resolving any discrepancies or issues as neededImplement and enforce internal controls and procedures to prevent fraud and ensure compliance with generally accepted accounting principles and local, state, and federal regulationsCollaborate with internal stakeholders to streamline accounts payable, implement best practices, and drive continuous improvement initiativesEnsure accurate and timely month-end and year-end processes for accounts payableProcess 1099’sProcess Income Tax payments quarterly and annuallyProcess expenses through RAMP, our expense spend management systemWorking on Audit Requests and providing documentation and support as neededSpecial Projects as neededSkillsBachelor's degree in accounting or equivalent experience requiredMinimum of 5 years of relevant experience in accounts payable, preferably in a distribution or manufacturing environmentProficiency in Dynamics 365 Business Central or similar ERP systems is requiredStrong understanding of accounts payable principles, practices, and proceduresExperience with entering journal entries and accrual-based accountingExcellent organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlinesBeing proactive, taking initiative, identifying areas in need of improvement, taking action to suggest solutions, and implementing process improvements to increase overall department capacityEffective communication and interpersonal skills, with the ability to collaborate cross-functionally and interact with vendors, employees, and internal stakeholdersAnalytical mindset and problem-solving abilities, with a focus on process optimization and efficiency is a plusFamiliarity with US GAAP, tax regulations, and financial reporting requirements is a plusAbility to work independently in a fast-paced environmentAnalytical mindset and problem-solving abilities, with a focus on process optimization and efficiency is a plusFamiliarity with US GAAP, tax regulations, and financial reporting requirements is a plusProfessional certification, such as Certified Accounts Payable Associate (CAPA) or Certified Accounts Payable Professional (CAPP) is a plusCompany OverviewBrown's Medical Imaging sells and services medical imaging equipment. It was founded in 1995, and is headquartered in Omaha, Nebraska, USA, with a workforce of 201-500 employees. Its website is https://brownsmedical.com.