[Remote] Accounts Payable Manager

Note: The job is a remote job and is open to candidates in USA. Truly Free Home is a mission-based company that provides safe, non-toxic cleaning products. The Accounts Payable Manager will oversee the full Accounts Payable cycle, support cash management, and drive value creation through disciplined cash management and strong vendor relationships as the company continues to grow.ResponsibilitiesOwn the end-to-end AP function, including invoice intake and coding, approval workflows, three-way match (PO/invoice/receipt), vendor maintenance, and weekly payment runs (ACH, wires, checks, credit cards), while ensuring timely period close, proper cutoff and accruals, accurate AP-to-GL reconciliations, and compliance with vendor terms, cash flow objectives, and internal approval policiesHelp build and maintain standard operating procedures and strong internal control environment within the AP function, including segregation of duties, approval hierarchies, and documentation standards, while ensuring compliance with GAAP and internal policiesBuild and maintain strong relationships with key suppliers and other vendorsEnsure the integrity and accuracy of vendor data, including onboarding, vendor master file maintenance, W-9 collection, and appropriate tax and banking informationMonitor AP aging, payment terms, and discount opportunities; proactively manage vendor relationships to support favorable terms, timely issue resolution, and continuity of supplyCollaborate with cross-functional partners (e.g., Operations, Procurement, IT, HR) to ensure that purchasing, receiving, and expense policies are aligned with AP processes and financial objectivesCoordinate AP-related support for financial statement audits and other external reviews, including providing reports, reconciliations, supporting documentation, and explanations of processesPartner closely with Accounting and FP&A to support the monthly close calendar, providing reliable AP schedules, accrual support, and explanations of key variances impacting expenses and cashPartner closely with FP&A to prepare and maintain a weekly 13-week cash flow forecast, ensuring AP-related disbursements are accurately reflected based on vendor terms, payment timing, and purchasing plans, and perform regular back-testing against actual results to identify variances, refine assumptions, and continuously improve forecast accuracy and predictabilityAssist the CFO in managing and optimizing the Companies’ cashOwn the company’s corporate card and expense management program, including system administration (currently Divvy, with potential transition to Finally), user setup and access, policy configuration, monitoring of usage, and ensuring timely submission and approval of employee expenses, while managing and enforcing policies to ensure complianceSupport cross-functional and company-wide projects and initiatives as assigned, particularly those involving systems implementations, process redesign, or finance transformationSkillsBachelor's degree in accounting or related discipline5+ years of progressive experience in Accounts Payable and/or accounting, ideally including at least 2 years leading AP processes or projects and people leadershipProven experience working in high-growth, fast-paced environments where adaptability, prioritization, and proactive problem-solving are essentialHands-on experience owning core AP activities, including invoice processing, three-way match, vendor management, payment processing, and AP sub-ledger reconciliationsDemonstrated experience working with ERP platforms and understanding how they connect or integrate with other business tools such as reporting software, procurement platforms, expense management solutions, and banking/payment systemsAbility to troubleshoot data flow issues between AP systems, ERP, and other tools; support system/tool upgrades; and collaborate with IT and cross-functional teams to optimize procure-to-pay workflowsExperience administering credit card and expense management tools (e.g., Divvy, or similar) and supporting end usersTrack record of contributing to process improvements and automation initiativesStrong understanding of US GAAP and its application to expenses, accruals, and the procure-to-pay cycle; ability to ensure AP processes and documentation support accurate financial reportingComfortable with ambiguity and change; able to build structure, processes, and controls in an evolving environment while maintaining a service-oriented mindsetSpecific experience with Syteline is a plusExperience with AP automation is plusCompany OverviewTruly Free Home (formerly MyGreenFills.com) pioneered a revolution in the cleaning industry with safe, non-toxic products delivered in refillable & sustainable packaging. It was founded in 2015, and is headquartered in Traverse City, Michigan, USA, with a workforce of 201-500 employees. Its website is https://trulyfreehome.com.