[Remote] Account Executive

Note: The job is a remote job and is open to candidates in USA. BOLDSCIENCE is a company focused on medical communications, and they are seeking an Account Executive to support their client account teams. The role involves managing client relationships, assisting with project management, and gaining exposure to financial management within the organization.ResponsibilitiesCarries out their own research and asks questions to develop their knowledge of the client account, gain background on key therapy areas and the competitor landscapeRegularly asks questions to build their knowledge and understanding of the client business and internal BOLD processes and best practiceDevelops a good understanding of the roles of their account team and understands how their day-to-day responsibilities contribute to the wider team; starting to understand their role is more than isolated tasks and can think laterally about the impact they have on the wider team and the importance of keeping individuals informed and updatedUses platforms or client-specific tools such as Datavision and/or Veeva as required. Tasks may include data entry and audit, preparation, upload, and tracking of materials and/or reportingSupports the account team with the preparation of accurate timelines, status reports, action lists, and contact reports, ensuring that all information is up to dateCoordinates the scheduling and execution of internal/external meetings, prepares agendas and meeting minutes, and drives forward follow-up actionsBefore internal and external meetings, ensures that the team has updated status reports and invoice trackers. Makes sure that the account lead has an accurate snapshot of account activityTakes ownership and responsibility for the timely and efficient implementation of assigned aspects of projects, consistently setting and meeting project deadlines in conjunction with their account leadWhere required, will assist with specific elements of onsite preparation such as onsite materials and assisting with the booking of travel & accommodationFlexible and adaptable in approach. Happy to roll up their sleeves with all activities across their accountsWorks with the wider BOLDSCIENCE team (Scientific, Creative, Editorial, Finance, etc.) to ensure timely review and delivery of client deliverablesStarts to gain exposure of account financials, recognizing red flags to the account team and suggesting solutions for resolutionBecoming familiar with finance tracking softwareEffectively liaises with external suppliers and sets up new Purchase OrdersSets up new Job CodesCompletes timesheets accurately and in a timely mannerRequests and tracks client invoices. Flags to the account lead what is coming up this monthGains an understanding of budgets and the importance of working within an agreed budget. Starts to own elements of the financial process and ask questions to ensure that processes are being followed correctlySkillsBachelor's degree preferred in science, pharmacology, or medicineStrong organizational, communication, and relationship-building skillsGood attention to detailExperience working in a busy, fast-paced environment with the ability to manage multiple projects while maintaining precision and excellencePrior relevant interests and work experienceStrong computer proficiency and English grammar are also requiredTrack record of working effectively within a team environmentCompany OverviewBoldscience is a medical communications agency. It is a sub-organization of Minds + Assembly. It was founded in 2019, and is headquartered in Alpharetta, Georgia, USA, with a workforce of 201-500 employees. Its website is https://www.boldsci.com.