Real Estate Administrative Assistant Needed for Property Management & Transaction Coordination
Real Estate Operations & Property Management VA (Full-Time)
We're a growing real estate operation across NJ and NYC — residential sales, rental brokerage, and a ~25-unit property management portfolio. We need an experienced operations VA to be our operational right hand.
This is NOT a sales role. You're the person who keeps the engine running — managing the CRM, handling tenant coordination, owning the calendar, and making sure nothing falls through the cracks.
== WHAT YOU'LL OWN ==
Property Management (~40%)
• Triage tenant maintenance requests and dispatch approved vendors
• Follow up on open tickets daily; update tenants on status
• Coordinate vendor scheduling, access, and invoicing
• Track lease renewals and flag upcoming expirations
Sales Operations & CRM (~35%)
• Manage and maintain Follow Up Boss: tagging, notes, pipeline stages, contact records
• Identify stalled leads and flag re-engagement opportunities
• Support transaction coordination: deadline tracking, document collection, attorney/title follow-up
• Draft client-facing correspondence and transaction documents
Admin & Scheduling (~25%)
• Own the calendar: showings, meetings, inspections, daily briefs
• Triage all inboxes: categorize, draft replies, flag urgent items
• Document and refine workflows as you learn the business
• Create social media posts for listings and company visibility
== WHO YOU ARE ==
• You've worked in real estate before — transactions and/or property management
• You're organized, proactive, and you don't wait to be told what to do
• Your written English is professional and client-ready (C1/C2)
• You've used a CRM (Follow Up Boss, KvCore, or similar)
• You're fluent with AI tools (ChatGPT, Claude) to draft communications and work smarter
== DETAILS ==
• Full-time, remote
• $7–$9/hr based on experience
• EST timezone overlap required (6+ hours)
• Growth path to long-term operations partner
== TO BE CONSIDERED ==
Please include ALL of the following with your proposal:
1. Resume (PDF preferred)
2. A 2–3 minute video introduction answering: Who are you? What are your top skills? Why do you want this role?
3. 2–3 professional references with contact details
4. Your desired hourly rate
5. Your earliest availability to start
Proposals missing the video introduction will not be reviewed. We read every complete submission.
Apply tot his job
Apply To this Job
We're a growing real estate operation across NJ and NYC — residential sales, rental brokerage, and a ~25-unit property management portfolio. We need an experienced operations VA to be our operational right hand.
This is NOT a sales role. You're the person who keeps the engine running — managing the CRM, handling tenant coordination, owning the calendar, and making sure nothing falls through the cracks.
== WHAT YOU'LL OWN ==
Property Management (~40%)
• Triage tenant maintenance requests and dispatch approved vendors
• Follow up on open tickets daily; update tenants on status
• Coordinate vendor scheduling, access, and invoicing
• Track lease renewals and flag upcoming expirations
Sales Operations & CRM (~35%)
• Manage and maintain Follow Up Boss: tagging, notes, pipeline stages, contact records
• Identify stalled leads and flag re-engagement opportunities
• Support transaction coordination: deadline tracking, document collection, attorney/title follow-up
• Draft client-facing correspondence and transaction documents
Admin & Scheduling (~25%)
• Own the calendar: showings, meetings, inspections, daily briefs
• Triage all inboxes: categorize, draft replies, flag urgent items
• Document and refine workflows as you learn the business
• Create social media posts for listings and company visibility
== WHO YOU ARE ==
• You've worked in real estate before — transactions and/or property management
• You're organized, proactive, and you don't wait to be told what to do
• Your written English is professional and client-ready (C1/C2)
• You've used a CRM (Follow Up Boss, KvCore, or similar)
• You're fluent with AI tools (ChatGPT, Claude) to draft communications and work smarter
== DETAILS ==
• Full-time, remote
• $7–$9/hr based on experience
• EST timezone overlap required (6+ hours)
• Growth path to long-term operations partner
== TO BE CONSIDERED ==
Please include ALL of the following with your proposal:
1. Resume (PDF preferred)
2. A 2–3 minute video introduction answering: Who are you? What are your top skills? Why do you want this role?
3. 2–3 professional references with contact details
4. Your desired hourly rate
5. Your earliest availability to start
Proposals missing the video introduction will not be reviewed. We read every complete submission.
Apply tot his job
Apply To this Job