Property Management and Executive Assistant
Property Management & Executive Assistant
Confidential Private Office
Employment Type: Full-Time
Employment Location: Remote in the Miami-Fort Lauderdale area (candidate MUST live in South Florida).
Position Overview
We are seeking a highly organized, proactive, and detail-oriented Property Management & Executive Assistant to support the Owner of a diversified real estate portfolio across multiple states and internationally.
This role is primarily focused on property management administration and portfolio oversight, while also providing executive and personal support to the Owner. The ideal candidate thrives in a fast-paced environment, can manage multiple properties and vendors simultaneously, and demonstrates exceptional discretion and professionalism.
Primary Responsibilities – Property Management & Portfolio Administration
• Oversee administrative management of residential and commercial properties across multiple states and international locations.
• Monitor and track monthly rent payments, maintenance fees, special assessments, and HOA payments.
• Manage property taxes (FL, CT, NY) and insurance policies for all properties.
• Maintain and update property management software (Yardi).
• Prepare and deliver monthly real estate performance reports to the Owner.
• Serve as liaison between the Owner, property managers, agents, building management offices, and utility providers.
• Manage utility accounts including FPL (FL), SCG/UI/Aquarion (CT), and coordinate Breezeline setup appointments.
• Monitor rent collections and address discrepancies.
• Ensure compliance documentation and renewals are completed on time.
Executive & Personal Assistant Responsibilities
• Manage and maintain the Owner’s calendar (meetings, calls, and events).
• Monitor, organize, and prioritize email correspondence.
• Create FedEx labels and coordinate shipments.
• Coordinate recurring and annual obligations including industry events, compliance deadlines, vehicle registrations, holiday gratuities, and gifting.
• Coordinate meetings and travel logistics.
• Assist with visiting business associates and training coordination.
• Monitor Amazon account and recurring subscriptions.
• Manage SunPass accounts and vehicle tag updates.
• Oversee miscellaneous administrative and personal coordination tasks as needed.
Monthly & Time-Sensitive Responsibilities
• Participate in early morning online auction bidding.
• Prepare and distribute monthly real estate reporting.
• Ongoing monitoring of rent payments and financial tracking.
Qualifications
• 3+ years experience in property management, real estate administration, or portfolio coordination.
• Experience supporting a senior executive or business owner preferred.
• Familiarity with property management software (Yardi preferred).
• Strong understanding of multi-state property administration.
• Highly organized with exceptional attention to detail.
• Ability to manage confidential information with discretion.
• Strong written and verbal communication skills.
• Proactive problem-solver with high accountability.
Apply tot his job
Apply To this Job
Confidential Private Office
Employment Type: Full-Time
Employment Location: Remote in the Miami-Fort Lauderdale area (candidate MUST live in South Florida).
Position Overview
We are seeking a highly organized, proactive, and detail-oriented Property Management & Executive Assistant to support the Owner of a diversified real estate portfolio across multiple states and internationally.
This role is primarily focused on property management administration and portfolio oversight, while also providing executive and personal support to the Owner. The ideal candidate thrives in a fast-paced environment, can manage multiple properties and vendors simultaneously, and demonstrates exceptional discretion and professionalism.
Primary Responsibilities – Property Management & Portfolio Administration
• Oversee administrative management of residential and commercial properties across multiple states and international locations.
• Monitor and track monthly rent payments, maintenance fees, special assessments, and HOA payments.
• Manage property taxes (FL, CT, NY) and insurance policies for all properties.
• Maintain and update property management software (Yardi).
• Prepare and deliver monthly real estate performance reports to the Owner.
• Serve as liaison between the Owner, property managers, agents, building management offices, and utility providers.
• Manage utility accounts including FPL (FL), SCG/UI/Aquarion (CT), and coordinate Breezeline setup appointments.
• Monitor rent collections and address discrepancies.
• Ensure compliance documentation and renewals are completed on time.
Executive & Personal Assistant Responsibilities
• Manage and maintain the Owner’s calendar (meetings, calls, and events).
• Monitor, organize, and prioritize email correspondence.
• Create FedEx labels and coordinate shipments.
• Coordinate recurring and annual obligations including industry events, compliance deadlines, vehicle registrations, holiday gratuities, and gifting.
• Coordinate meetings and travel logistics.
• Assist with visiting business associates and training coordination.
• Monitor Amazon account and recurring subscriptions.
• Manage SunPass accounts and vehicle tag updates.
• Oversee miscellaneous administrative and personal coordination tasks as needed.
Monthly & Time-Sensitive Responsibilities
• Participate in early morning online auction bidding.
• Prepare and distribute monthly real estate reporting.
• Ongoing monitoring of rent payments and financial tracking.
Qualifications
• 3+ years experience in property management, real estate administration, or portfolio coordination.
• Experience supporting a senior executive or business owner preferred.
• Familiarity with property management software (Yardi preferred).
• Strong understanding of multi-state property administration.
• Highly organized with exceptional attention to detail.
• Ability to manage confidential information with discretion.
• Strong written and verbal communication skills.
• Proactive problem-solver with high accountability.
Apply tot his job
Apply To this Job