Project Operations Specialist (Job ID: CHRDEE3R)
šØ IMPORTANT WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0
C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT.
PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH
Project Operations Specialist
š Job ID: CHRDEE3R
š¢ Industry: Interior Design / Construction
š Location: LATAM
š Job Status: Full Time
ā° Work Schedule: Monday to Friday, 9:00 AM to 5:00 PM EST
š° Salary: USD $2,000ā$2,600/month + up to 18% performance-based bonus
š Target Start Date: ASAP
About the Client
Premier Design-Build firm specializing in interior renovations for commercial properties
Serves residential homeowner communities, senior care facilities, and hospitality venues
35+ years of industry experience
Completed 400+ projects
Delivered over 5 million square feet of renovations
75% repeat client rate
Role Overview
Remote, full-time operational support role
Supports Project Management and Construction teams
Functions similarly to a Project Engineer or Contract Administrator
Focused on subcontractor coordination, project documentation, milestone tracking, compliance verification, and construction communications
Key Responsibilities
Subcontractor Management
Research and qualify specialty subcontractors
Coordinate site walks, scheduling, and mobilization
Track subcontractor quotes and maintain pricing records
Support subcontractor onboarding (agreements, W9s, COIs, documentation)
Verify insurance compliance before mobilization
Follow up on subcontractor action items
Project Administration
Generate, issue, and track work orders and submittals
Maintain digital project folders and version control
Prepare project handover and closeout packages
Coordinate project photo shoots and documentation deliverables
Track milestone billing requirements
Maintain subcontractor performance and pricing databases
Construction Communications
Support weekly reporting and project updates
Coordinate field communication and look-ahead planning
Capture meeting notes and action items
Ensure project documentation supports milestone billing and invoicing
Required Qualifications
4+ years of experience in fully remote administrative or operational support roles
2+ years of experience in construction administration, project coordination, project engineering, or contract administration
Experience supporting both office-based project teams and field construction teams
Strong project tracking and documentation management experience
Experience with subcontractor coordination and compliance tracking
Excellent organizational and follow-through skills
Ability to manage competing priorities and deadlines
Strong written and verbal English communication skills
Proficiency with Google Workspace and Microsoft Excel
Experience using project management/construction software such as Procore, Buildertrend, JobTread, Asana, or similar
Preferred Qualifications
Contract Administrator or Project Engineer experience
Commercial interiors project support experience
Experience reviewing subcontractor quotes and side-by-side comparisons
Familiarity with COI management and insurance compliance
Experience with Bluebeam
Familiarity with photo documentation workflows
Why Join?
Work with an established Design-Build firm with a strong project pipeline
Growth opportunities within a scaling operation
Collaborate with experienced project managers and construction professionals
Join a company with a 35+ year proven industry reputation
https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0
C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT.
PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH
Project Operations Specialist
š Job ID: CHRDEE3R
š¢ Industry: Interior Design / Construction
š Location: LATAM
š Job Status: Full Time
ā° Work Schedule: Monday to Friday, 9:00 AM to 5:00 PM EST
š° Salary: USD $2,000ā$2,600/month + up to 18% performance-based bonus
š Target Start Date: ASAP
About the Client
Premier Design-Build firm specializing in interior renovations for commercial properties
Serves residential homeowner communities, senior care facilities, and hospitality venues
35+ years of industry experience
Completed 400+ projects
Delivered over 5 million square feet of renovations
75% repeat client rate
Role Overview
Remote, full-time operational support role
Supports Project Management and Construction teams
Functions similarly to a Project Engineer or Contract Administrator
Focused on subcontractor coordination, project documentation, milestone tracking, compliance verification, and construction communications
Key Responsibilities
Subcontractor Management
Research and qualify specialty subcontractors
Coordinate site walks, scheduling, and mobilization
Track subcontractor quotes and maintain pricing records
Support subcontractor onboarding (agreements, W9s, COIs, documentation)
Verify insurance compliance before mobilization
Follow up on subcontractor action items
Project Administration
Generate, issue, and track work orders and submittals
Maintain digital project folders and version control
Prepare project handover and closeout packages
Coordinate project photo shoots and documentation deliverables
Track milestone billing requirements
Maintain subcontractor performance and pricing databases
Construction Communications
Support weekly reporting and project updates
Coordinate field communication and look-ahead planning
Capture meeting notes and action items
Ensure project documentation supports milestone billing and invoicing
Required Qualifications
4+ years of experience in fully remote administrative or operational support roles
2+ years of experience in construction administration, project coordination, project engineering, or contract administration
Experience supporting both office-based project teams and field construction teams
Strong project tracking and documentation management experience
Experience with subcontractor coordination and compliance tracking
Excellent organizational and follow-through skills
Ability to manage competing priorities and deadlines
Strong written and verbal English communication skills
Proficiency with Google Workspace and Microsoft Excel
Experience using project management/construction software such as Procore, Buildertrend, JobTread, Asana, or similar
Preferred Qualifications
Contract Administrator or Project Engineer experience
Commercial interiors project support experience
Experience reviewing subcontractor quotes and side-by-side comparisons
Familiarity with COI management and insurance compliance
Experience with Bluebeam
Familiarity with photo documentation workflows
Why Join?
Work with an established Design-Build firm with a strong project pipeline
Growth opportunities within a scaling operation
Collaborate with experienced project managers and construction professionals
Join a company with a 35+ year proven industry reputation