Project Coordinator, Hospitality

Job Details
Level: Experienced
Job Location: WFH FL - FL, FL
Position Type: Full Time
Education Level: 4 Year Degree
Salary Range: Undisclosed
Job Shift: Day

Description
About Empire Office
Empire Office is the largest commercial furniture dealer in the world, with over 79 years of experience and more than 465 full-time employees across the country. We are the preeminent Steelcase dealer in the United States and support a list of more than 500 manufacturers. We partner with best-in-class architects, designers, brokers, craftsmen, and manufacturers to deliver proven workspace solutions. With creative and cost-effective results, we address business challenges and activate brands.

Overview
Empire Office is currently seeking a Remote Project Coordinator, Hospitality, to join our growing team. This role plays a key part in supporting all phases of FF&E projects, from initial planning to final closeout. As a highly collaborative position, the Project Coordinator will facilitate clear communication and coordination between clients, designers, vendors, and internal teams to ensure seamless project execution.

Key Responsibilities

Support the management of FF&E and OS&E projects under the guidance of a senior team member
Assist with interior design coordination, including organizing and tracking final specs
Support the procurement process: preparing RFPs, collecting pricing, assisting with cost comparisons, and drafting POs
Maintain project schedules: update tracking documents and help monitor order status
Support logistics planning, including helping coordinate deliveries and installations
Review project documents such as plans, spec books, and drawings with supervision
Assist with quantity take-offs and item counts
Support shop drawing and finish sample submittals by compiling packages and tracking approvals
Communicate with external stakeholders (interior designers, vendors, logistics partners) on behalf of the project team
Occasional on-site visits to support delivery and installation efforts
Collaborate with internal teams, including Supply Chain, Finance, and Field Services
Provide status updates and reports to senior team members or project leads
Support budget tracking and invoice reconciliation under direction from senior staff

QualificationsSkills & Qualifications

3-5 years of relevant experience in project coordination, procurement, hospitality design, or FF&E
Bachelor’s degree or relevant experience; Interior Design or related field a plus
Strong organizational and time management skills
Proficient in Microsoft Office (Outlook/Excel/Word)
Excellent communication skills, both written and oral
Ability to work well in a team environment
Strong attention to detail and ability to manage multiple tasks
Willingness to learn and grow within the role
Basic ability to read and interpret design documents (plans, spec sheets, or drawings)
Problem-solving mindset and eagerness to take initiative
Ability to travel occasionally (up to 10%)



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