Project Coordinator

Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for clients and the world. The Project Coordinator will assist with project management duties, oversee project administrative functions, and maintain clear communication with clients and subcontractors. Responsibilities Initiate project start-up (prepare draft project schedules, budgets, and project file creation) Coordinate with the PM to update and monitor project budgets as needed Write and prepare Division 1 specifications within SpecsIntact, compile other divisions specifications, run error reports, and follow up on final edits to resolve errors Receive, compile, and track deliverables (data manuals, specifications, reports, drawings, etc.). Follow-up with engineers for missing items Prepare reports for PE signatures and send to client Assist PMs with Engineering Services During Construction (ESDCs) and prepare submittals for review and signature Perform project closeout functions Respond to email/phone communication Coordinate travel/meeting dates with client Request and organize project data and files Track and follow-up on action items Coordinate meeting dates/times with stakeholders Organize venues – send out invites Prepare meeting handouts/sign-in sheets Take meeting minutes and send to PM and/or stakeholders Follow-up on any action items from the meeting Track deliverable due dates for design projects, and submittal due dates for ESDCs. Coordinate with engineers to ensure deadlines are met Coordinate with PM and Business Office to set up charge codes and request staff access and/or removal Skills Bachelor's degree in business administration, management, or a related field Project management certifications: Certified Associate in Project Management (CAPM), project management professional (PMP) or similar Working knowledge of project management software Proficiency with Microsoft Office Excellent interpersonal skills Excellent communication skills Attention to detail Benefits Medical, dental, and vision insurance 401(k) with company match Paid time off and company holidays Wellness programs and employee assistance resources Professional development support Company Overview Haag is an employee-owned forensic engineering & technical consulting firm, since 1924. It was founded in 1924, and is headquartered in Flower Mound, Texas, USA, with a workforce of 51-200 employees. Its website is