Project Coordinator

Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for clients and the world. The Project Coordinator role supports engineering and project delivery teams by coordinating documentation, scheduling, and communication across projects.ResponsibilitiesPrepare and maintain project documents including design narratives, specifications, schedules, bills of materials, and other technical documentsCoordination with the marketing team for proposals and qualification packagesTrack document completion and coordinate distribution to internal and external stakeholdersAssemble and submit building permit application packages to the Authority Having Jurisdiction (AHJ)Support construction-phase coordination including downloading, organizing, and transferring submittals, RFIs, and other contractor communicationsCoordinate project closeout documentation, including record drawings and internal archivingManage and update project schedulesTrack deadlines, milestones, and deliverablesCommunicate internal deadlines and milestones across project teamsFacilitate workflow across design and construction phasesSupport communication between project managers, engineers, vendors, and external partnersHelp maintain clear and timely communication on project deliverablesMaintain all client document clearing house to specific client standards and needsSupport billing projections, as neededSkills1-5 Years AEC Industry ExperienceExperience supporting design and/or construction administration activitiesStrong organizational and multitasking capabilitiesExcellent written and verbal communication skillsHigh attention to detailProficiency and/or experience in: Microsoft Office Suite (Word, Excel, Outlook)Proficiency and/or experience in: Microsoft Project (or similar scheduling software)Proficiency and/or experience in: Business Client & Construction management platforms (Oracle, Arriba Procore, Fieldglass, ACC, or similar)Proficiency and/or experience in: Financial/project planning platforms (Deltek Vantagepoint or similar)Proficiency and/or experience in: Bluebeam Revu and Adobe AcrobatFamiliarity with the following preferred: Autodesk Revit, AutoCAD, BIM360Network tools such as SAP Ariba, FieldglassExperience in Mechanical, Electrical, Plumbing, or similar technical environmentsFamiliarity with telecom/data center or critical‑environment projectsPMP or similar certificationBenefitsMedicalDentalVisionBasic life insurance401(k) planAbility to purchase company stock at a discount10 paid holidaysPaid leave programs for military service and new parentsMerit increasesPerformance discretionary bonusStockCompany OverviewSalas O'Brien is a national leading Facilities Planning, Commissioning, Construction Management and Mechanical, Electrical. It was founded in 1975, and is headquartered in Irvine, California, USA, with a workforce of 1001-5000 employees. Its website is http://www.salasobrien.com/about/.Company H1B SponsorshipSalas O'Brien has a track record of offering H1B sponsorships, with 15 in 2025, 3 in 2024, 2 in 2023. Please note that this does not guarantee sponsorship for this specific role.



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