Program Coordinator - USU Operations

The Henry M. Jackson Foundation for the Advancement of Military Medicine is a nonprofit organization dedicated to advancing military medicine. They are seeking a Program Coordinator to provide administrative project oversight for the USU Operations Team, performing a variety of administrative and clerical duties including budget coordination, personnel management, and event planning.ResponsibilitiesPrepares meeting agendas, takes meeting minutes, and follows-up on action items with key stakeholdersServes as a primary point of contact for the USU Operations team, liaising information between staff and leadership and responding to inquiries that require interpretation beyond standard operating proceduresCommunicates and coordinates with internal staff and external customersPlans and executes staff appreciation activities, ensuring all logistics, supplies, and communications are handled efficientlyMaintains supervisor’s calendar and makes meeting arrangements as necessaryProvides administrative support under the direction of a supervisor such as hiring, travel, purchasing, and tracking progressAdministrative duties can include managing multiple HJF sites’ directories, developing and tracking surveys for internal staff and USU leadership, and creating Standard Operating Procedures (SOP) or guidelines for various projectsMaintains and updates databases and spreadsheets as neededAssists with the timely and compliant completion of administrative/security onboarding requirements, including the acquisition of a Common Access Card (CAC) and necessary USU network accessMay include budgetary responsibility to include plan/forecastMay perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for the roleSkillsBachelor's Degree requiredMinimum of 0 - 2 years experience requiredAbility to work independently and exercise sound judgement when solving problemsExcellent communication skills, with the ability to communicate effectively across multiple levels and groups of peopleKnowledge of organizational objectives, the federal budget process, office automationCoordinate many complex systems and programs simultaneouslyExperience with Microsoft Office and Google Suite platformsAbility to obtain and maintain a T1/Public Trust background checkLifting: Requires lifting materials up to 10 lbsAbility to stand or sit at a computer for prolonged periodsBenefitsHJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.Company OverviewThe Henry M. It was founded in 1983, and is headquartered in Bethesda, Maryland, USA, with a workforce of 1001-5000 employees. Its website is https://www.hjf.org/.Company H1B SponsorshipThe Henry M. Jackson Foundation for the Advancement of Military Medicine has a track record of offering H1B sponsorships, with 34 in 2025, 19 in 2024, 26 in 2023, 25 in 2022, 21 in 2021, 14 in 2020. Please note that this does not guarantee sponsorship for this specific role.



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