Program Coordinator (Temporary), Aspen Ideas: Health

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. The Program Coordinator will support the development of Aspen Ideas: Health, managing speaker coordination and event logistics, while working closely with the team and ensuring a successful event. Responsibilities Prepare Aspen Ideas: Health speaker invitations and correspondence. Working with AIH team, tailor invitations to individual speakers and ensure delivery in a timely manner. Help to research speaker contact information. Follow-up on speaker invitations in a timely manner Coordinate calls with speakers and editorial team Create, send, and track speaker registration materials Gather all speaker collateral (headshots, bios, contact information, etc.) Manage speaker database and ensure information is up-to-date Speaker reporting: generate weekly speaker list and demographic report and circulate to team. Other speaker database reporting for meetings and presentations as requested Communicate with speakers regarding logistical details of event, both before the event as well as on the ground Manage all speaker copyright and license agreements for event, including procuring signatures, filing, and requesting missing copyright agreements Coordinate and schedule speakers for book signings and manage signings during the event Create and manage post-event speaker thank you letters and all post-event reporting efforts Create and manage post-event survey, working with communications staff Work with Communications staff on marketing, web content, social, and program materials related to speakers Support speaker reimbursements and vendor invoices as needed Program billing as appropriate Scheduling of calls as needed Attending speaker and team calls Reporting on speaker data Other administrative tasks assigned by Managing Director, as necessary Skills Bachelor's or advanced degree in public health, political science, environmental studies, journalism, nursing, medicine, education, or a related field required Demonstrated interest in health, health policy, medicine, and/or international public health Support for and knowledge of Aspen Ideas: Health Excellent writing and communications skills with a keen attention to detail Highly organized, with the ability to work independently and manage multiple priorities Thrives under pressure and firm deadlines, and excels in fast-paced environments Desire to work in a team and actively contribute in all team meetings Professionalism, initiative, and responsiveness Respect and value diversity Social media and web experience a plus Previous high-level experience with event management/execution Benefits Health, dental, vision, and prescription benefits Retirement benefits Paid leave Company Overview Our Purpose: We ignite human potential to build understanding and create new possibilities for a better world. It was founded in 2023, and is headquartered in Washington, District of Columbia, USA, with a workforce of 201-500 employees. Its website is