PPT Designer and Ops Coordinator | AU | WFH

Setup and Location: Work from Home Work Schedule: 9:00 AM – 6:00 PM AEST | 7:00 AM - 4:00 PM AEST Employment Type: Full-Time Ready to do work that actually excites you? Our client is a boutique creative communications agency based in Sydney. They work primarily with corporate and enterprise clients, with a strong footprint in the hospitality sector; including long‑standing work with Accor Hotels and its sub‑brands (Sofitel, Novotel, ibis, Pullman, Mercure, Mantra, Accor Plus). They specialise in strategy‑led communications: executive presentations, corporate strategy decks, internal communications, campaigns, digital assets, and learning materials. Our work is high‑stakes, high‑polish, and presentation‑heavy. Our client operates with a lean, senior‑led team and a strong AI‑augmented workflow. Why This Role Exists The Director is currently acting as: • Lead strategist and writer • Lead presentation designer • Primary client contact • Billing and operations owner This has created a bottleneck across both production and cash flow. This role exists to: • Take ownership of PowerPoint presentation production (revenue‑generating work) • Stabilise billing, invoicing, and operational admin • Allow the Director to focus on billable strategy and growth This is a designer‑first role with a secondary operations component. What You’ll Do You’ll be the kind of person who: This is a dual‑purpose role: • Primary focus (approx. 60%): High‑quality corporate presentation design in Microsoft PowerPoint • Secondary focus (approx. 40%): Operations and admin support related to billing, invoicing, and inbox triage Once systems are running smoothly, the admin load is expected to reduce and the role may become more design‑heavy. Primary Responsibilities: Presentation Design • Design, build, and refine corporate presentations in Microsoft PowerPoint to a high professional standard • Translate written strategy and briefing documents into clear, compelling slide decks • Produce: Corporate strategy decks; Executive and leadership presentations; Internal communications decks; Pitch and infographics‑led presentations • Maintain brand consistency across multiple corporate and hospitality brands (including Accor sub‑brands) • Apply strong skills in: Layout and composition; Typography; Visual hierarchy • Build visual assets in Adobe Creative Cloud (Photoshop, Illustrator) and import into PowerPoint as needed • Proactively fix issues such as: Grammar and spelling (Australian English); Layout inconsistencies; Visual or structural weaknesses — even if not explicitly in the brief • Work quickly without sacrificing accuracy, polish, or clarity • Important: PowerPoint is non‑negotiable. Canva and Figma are not used for client deliverables. Corporate clients require fully editable PPT files. Secondary Responsibilities: Operations & Admin This is not an accounting role, but an execution and follow‑through role that supports cash flow and responsiveness. Invoicing & Billing Support: • Prepare and issue invoices using WorkflowMax and Xero • Run regular billing cycles (target: weekly billing) • Send overdue invoice reminders (typically Mondays) • Chase outstanding invoices across multiple client and procurement platforms • Light data entry and reconciliation support Inbox & Communication Support • Assist with monitoring and triaging the Director’s inbox • Draft or prepare responses where appropriate (depending on English capability) • Ensure client communications are acknowledged promptly during business hours General Operational Support • Assist with organising documentation and systems as processes are refreshed • Support smoother internal workflows and follow‑ups What Success Looks Like In the first 3 months: • PowerPoint presentations are no longer a bottleneck • The Director is no longer building decks personally • Invoices are sent regularly and on time • Overdues are actively followed up • Admin work no longer interrupts billable, revenue‑generating work Longer term: • Presentation output increases without compromising quality • Billing becomes predictable and routine • The role becomes increasingly design‑led Requirements ​ What You Bring We’re looking for someone who: Must‑Have Skills & Experience • 3+ years’ experience in presentation design, with a strong PowerPoint portfolio • Advanced Microsoft PowerPoint skills (layouts, consistency, master slides) • Proficiency in Adobe Creative Cloud (Photoshop, Illustrator) • Strong design fundamentals: layout, typography, visual structure • Comfortable supporting: Invoicing, Billing follow‑up, Operational admin tasks • Strong written and spoken English, with attention to: Grammar, Clarity, Australian spelling and tone • Highly organised, proactive, and self‑directed • Comfortable working independently and fixing problems without being asked • Reliable internet and professional working setup Nice‑to‑Have • Experience with WorkflowMax, Xero, or similar platforms • Exposure to corporate or hospitality brands • Experience supporting founders, directors, or senior stakeholders • Comfort using AI tools to improve speed and output • Familiarity with Microsoft 365 and Google Workspace Benefits Why You’ll Love Working Here HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more! Let’s Talk If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.