Police Records Specialist

The purpose of this position is to provide skilled clerical and technical work within the Police Department while operating computerized software programs. This position is responsible for the accurate, rapid and effective filing and retrieval of police records information. This position performs duties in connection with the maintenance of files for the Police Department. Additionally, this position is responsible for data processing and responding to customer inquiries. This position is classified as non-exempt, with a 40 hours work-week schedule. SPECIFIC DUTIES AND RESPONSIBILITIES
Essential Functions:
? Sorts and maintains records for the Alarms unit
? Register alarms
? Generates data entry and tracks all False Alarm Reports
? Reviews and validates information and reports within a computerized records system
? Answers the phone and deals with the public as needed
? Assists other law enforcement agencies as needed with record checks
? Operates computer system with various software programs
? Creates and maintains spreadsheets for law enforcement record keeping
? Maintains an organized, neat and efficient filing system
? Assists in the audit process to ensure all records are maintained as per the Florida Department of Law Enforcement standards
? Retrieves information and documents from files at the request of department personnel.
? Prepares a variety of statistical reports for supervisors
? Assists in the completion of documents for destruction of records as per the Florida State Statues
Additional Duties:
? Performs other related work as required.
MINIMUM EDUCATION AND TRAINING
? A High School Diploma or GED equivalent is required
? One year of in the performance of general secretarial and clerical work is required
? Must possess a valid drivers license with an acceptable driving record.
MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED
Knowledge, Skills and Abilities:
? Must be fluent in the English language; both orally and written. Ability to communicate in Spanish is a plus.
? Basic knowledge of modern office practices and procedure.
? Must be computer literate with knowledge of Microsoft Office.
? Ability to accept, receive and/or collect payments.
? Ability to use small office equipment, including copy machines or multi-line telephone systems.
? Ability to use computers for data entry.
? Ability to use computers for word processing and/or accounting purposes.
? Ability to get along with others and work effectively with the public and fellow workers.
? Ability to use and understand the equipment used to digitize documents.
? Ability to use and understand the document management software used to digitally archive public records.
? Ability to meet and deal with the public in a courteous and effective manner.
? Ability to multitask.
? Applicants must complete all requirements established by the City of Doral for employment. This may include, but is not limited to, a written examination, a psychological exam, a polygraph examination, a comprehensive background investigation and a job-related medical examination including a drug/alcohol screening test.
? Must be a non-smoker.
? The minimum requirements may be waived by the City Manager.
Physical Requirements:
? Ability to balance, crouch, climb ladders/stairs, touch and handle with the fingers, hear, lift small objects, walk, read and express ideas through speaking.

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