Personal Executive Virtual Assistant

Role Overview We are seeking a Personal Executive Virtual Assistant (Admin, Outreach & Music Industry Support) to provide dedicated administrative and operational support to an individual working across music, creative projects, and business administration. This role is not supporting a team or company — it is solely personal support for one founder, helping streamline admin tasks, manage outreach, coordinate communications, and reduce day-to-day workload. The ideal candidate is highly trustworthy, proactive, strong in written communication, and comfortable acting on behalf of the client in professional outreach and correspondence. Key Responsibilities Administrative & Executive Support ● Manage inboxes and written communications on behalf of the client ● Draft and edit emails, messages, and short-form written content ● Assist with scheduling, calendar coordination, and task follow-ups ● Support day-to-day administrative tasks as priorities shift Outreach & Networking Support ● Conduct cold outreach via email, DM, or online platforms (no cold calling) ● Research and identify relevant: ○ Venues ○ Promoters ○ Industry contacts ○ Potential collaborators ● Initiate outreach using the client's name and accounts (not third-party profiles) ● Track outreach activity and responses Research & Industry Support ● Research people, companies, and opportunities within the music and creative industry ● Compile findings into clear, actionable summaries ● Identify and organize contact lists for follow-up Finance & Admin Assistance (Light Support) ● Assist with basic invoicing and financial admin ● Work confidently within spreadsheets (Google Sheets / Excel) ● Navigate and update records in Xero (experience preferred, not required) ● Support financial organization without full bookkeeping responsibility Workflow & Collaboration ● Communicate via Slack ● Track tasks and projects in Asana ● Maintain clear documentation and task status updates n Ideal Candidate Profile 3–4+ years experience as an Executive Assistant, Personal Assistant, or Admin VA Strong written communication and copy skills Highly organized, proactive, and detail-oriented Comfortable acting on behalf of the client with professionalism and discretion Trustworthy with access to accounts, passwords, and sensitive information Able to work independently and integrate deeply into the client's workflow Tools & Software Required / Strongly Preferred Google Workspace (Docs, Gmail, Calendar, Sheets) Google Sheets or Excel (comfortable navigating spreadsheets) Nice to Have Xero Slack Asana n $500 - $700 a month Part-time: 20 hours per week Preferred coverage: UK afternoon hours ○ Can include overlap with UK time or work while the client is offline Flexible schedule with reliability and consistency n Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM Please mention the word **STEADIEST** and tag RMjYwNzo1MzAwOjIwZDo3ZDAwOjo= when applying to show you read the job post completely (#RMjYwNzo1MzAwOjIwZDo3ZDAwOjo=). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.