Personal Assistant to the CEO
Direct hire Personal Assistant to the CEO opportunity, remote-eligible for candidates based in Florida or New York. The hiring organization is a high-growth, globally recognized company headquartered in New York City. The role requires 5 or more years supporting a senior executive, founder, or high-net-worth individual, comfort blending business and personal scope, exceptional organizational and time management skills, and proficiency in Outlook and mobile-based workflows.
About the Role
This is not a traditional administrative role. The Personal Assistant operates as part of a collaborative executive support team, providing seamless, high-touch support across both professional and personal priorities.
Key Responsibilities
Executive Support
• Manage complex, ever-changing calendars across multiple time zones
• Coordinate meetings and ensure all logistics, materials, and participants are aligned
• Prepare briefing materials, itineraries, and executive communications
• Track and manage follow-ups so nothing falls through the cracks
• Assist with conference coordination, registrations, and executive materials including bios and headshots
• Support scheduling and logistics tied to events, meetings, and external engagements
• Ensure timely communication with internal and external stakeholders
Personal and Household Support
• Coordinate household operations including vendor management and scheduling
• Assist with personal requests, errands, and day-to-day logistics
• Partner with family and household staff to ensure seamless coordination
Team Collaboration
• Work closely with other executive support team members to divide and execute responsibilities
• Participate in daily check-ins and ongoing communication to manage priorities
Required Experience
• 5 or more years supporting a senior executive, founder, or high-net-worth individual
• Experience in a fast-paced, high-demand environment
• Proven ability to manage both business and personal responsibilities
Core Competencies
• Exceptional organizational and time management skills
• Strong written and verbal communication, including text messaging
• High attention to detail and accuracy
• Ability to multitask and prioritize effectively under pressure
• Tech-savvy with proficiency in Outlook and mobile-based workflows
• Operates with discretion, professionalism, and sound judgment
Compensation and Benefits
• Competitive base salary
• Performance-based bonus
• Comprehensive benefits package
• Long-term incentives
Apply tot his job
Apply To this Job
About the Role
This is not a traditional administrative role. The Personal Assistant operates as part of a collaborative executive support team, providing seamless, high-touch support across both professional and personal priorities.
Key Responsibilities
Executive Support
• Manage complex, ever-changing calendars across multiple time zones
• Coordinate meetings and ensure all logistics, materials, and participants are aligned
• Prepare briefing materials, itineraries, and executive communications
• Track and manage follow-ups so nothing falls through the cracks
• Assist with conference coordination, registrations, and executive materials including bios and headshots
• Support scheduling and logistics tied to events, meetings, and external engagements
• Ensure timely communication with internal and external stakeholders
Personal and Household Support
• Coordinate household operations including vendor management and scheduling
• Assist with personal requests, errands, and day-to-day logistics
• Partner with family and household staff to ensure seamless coordination
Team Collaboration
• Work closely with other executive support team members to divide and execute responsibilities
• Participate in daily check-ins and ongoing communication to manage priorities
Required Experience
• 5 or more years supporting a senior executive, founder, or high-net-worth individual
• Experience in a fast-paced, high-demand environment
• Proven ability to manage both business and personal responsibilities
Core Competencies
• Exceptional organizational and time management skills
• Strong written and verbal communication, including text messaging
• High attention to detail and accuracy
• Ability to multitask and prioritize effectively under pressure
• Tech-savvy with proficiency in Outlook and mobile-based workflows
• Operates with discretion, professionalism, and sound judgment
Compensation and Benefits
• Competitive base salary
• Performance-based bonus
• Comprehensive benefits package
• Long-term incentives
Apply tot his job
Apply To this Job