Personal Assistant

About Allica BankAllica is the UK’s fastest growing company - and the fastest-growing financial technology (Fintech) firm ever. Our purpose is to help established SMEs, one of the last major underserved opportunities in Fintech.Established SMEs are the backbone of local communities - representing over a third of our economy - yet have been largely neglected both by traditional high street banks and modern fintech providers.Role DescriptionWe are seeking a highly organised, proactive, and detail-oriented Personal Assistant to provide comprehensive administrative support to the Executive team based in the United Kingdom. This role requires excellent organisational skills, a high level of discretion, the ability to manage multiple competing priorities across time zones and a good ability to leverage various digital tools to make the individual efficient.The ideal candidate will serve as a central coordination point, managing complex calendars, organising meetings, organising travel where required, supporting event planning and logistics and handling administrative tasks. Strong communication skills and the ability to work independently with minimal supervision are essential.Principal AccountabilitiesDiary Management: Manage and co-ordinate busy calendars across multiple Executives, scheduling internal and external meetingsTravel and Logistics: Where required, manage travel bookings, event bookings offsite, booking team offsites, client meetings, catering booking etcAdministrative Support: Support expense filing, inbox management support where requested, access requests, approving holiday requests etcGeneral: Proactively support Executives in managing their daily schedulesPersonal Attributes & Experience3+ years of experience in a personal assistant role, supporting multiple senior stakeholders.Exceptional organizational and time-management skills.Strong written and verbal communication in English.Experience managing complex diaries across multiple executives.Proficient in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, OneNote).Familiarity with digital and Generative AI tools (e.g., Calendly, Teams CoPilot) is a plus. If no prior experience in these, natural interest in trying out and adopting new technologiesExperience coordinating events, meetings, and travel.High attention to detail and accuracy.Discreet, trustworthy, and capable of handling sensitive information.Comfortable working independently and taking ownership of tasks.Working at Allica BankAt Allica Bank we want to ensure our employees have the right tools and environment in which to succeed in their role and in support of our customers.Our employees are at the heart of everything we do, so our benefits are designed with you in mind:Full onboarding support and continued development opportunitiesOptions for flexible workingRegular social activitiesPension contributionsDiscretionary bonus schemePrivate health coverLife assuranceFamily friendly policies including enhanced Maternity & Paternity leaveDon’t tick every box?Don’t worry if you don’t have all the skills or requirements listed on the job description. If you think you’ll be a good fit, we’d still love to hear from you!Flexible workingWe know the ‘9-to-5’ isn’t right for everyone. That’s why Allica Bank is fully committed to flexible and hybrid working. Please let us know what is best for you and, if we can, we will do our best to accommodate.DiversityWe’re a diverse bunch here at Allica, with all kinds of experiences, backgrounds and lifestyles. Our openness and differences make us stronger, and we want everybody to feel comfortable bringing as much of themselves to work with them as they like.Originally posted on Himalayas

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