Part-Time Licensed Real Estate Assistant
About the position
A top-producing real estate team based out of the Edison Park office is seeking a part-time, licensed Real Estate Assistant to support the team’s operations, transaction coordination, and lead management systems.
This role is ideal for someone who is confident on the phone, highly organized behind the scenes, and committed to delivering exceptional service and follow-through. The position blends inside sales, administrative operations, marketing support, and transaction management to help the team maintain a high level of client experience while continuing to grow.
The assistant will work closely with the team lead and agents to ensure no lead is left behind, transactions run smoothly, and systems remain organized and efficient.
This position operates in a hybrid, flexible work environment, with some in-person collaboration at the Edison Park office (7280 W Devon Ave, Chicago) and the ability to work remotely when appropriate.
Responsibilities
• Call and follow up with new and existing buyer and seller leads via text, phone, and email
• Convert online inquiries into scheduled discovery calls for the team lead or agents
• Execute lead follow-up sequences using a designated CRM
• Update lead statuses, notes, and follow-up tasks consistently
• Maintain Smart Lists and Action Plans to ensure consistent lead engagement
• Build relationships with prospects through consistent communication and follow-through
• Assist with scrubbing lead lists and acquiring data from property tax and public record sources
• Help identify potential opportunities within the team’s database
• Manage transactions from listing to closing
• Ensure compliance with Illinois real estate regulations and brokerage policies
• Coordinate communication between agents, clients, attorneys, lenders, inspectors, and title companies
• Track contract deadlines, contingencies, and document submissions
• Prepare and maintain transaction files using SkySlope
• Maintain accurate documentation and organization for compliance and recordkeeping
• Assist with inbox management, file organization, and lead data entry
• Help schedule appointments and confirm showings (via ZenList or calendar tools)
• Support marketing initiatives by submitting listing forms or uploading content
• Maintain and organize SOPs, transaction files, documents, and contact records
• Provide coverage and support for the team’s Virtual Assistant (Marianne) during overflow periods or focused project work
• Assist with social media content creation and marketing support
• Create simple marketing graphics using Canva or similar platforms
• Support lead generation initiatives through social media and digital marketing
• Maintain brand consistency across team platforms
• Provide marketing and listing preparation assistance when needed
Requirements
• Active Illinois Real Estate License (minimum 1 year licensed)
• 2–3 years of real estate experience
• Membership with a local REALTOR® board (Chicago Association of REALTORS® preferred or willingness to transfer)
• Knowledge of Illinois real estate contracts and transaction timelines
• Experience working with CRM systems
• Experience with SkySlope transaction management software
• Strong phone communication skills
• Highly organized with strong attention to detail
• Reliable transportation and vehicle for travel to the office, client meetings, inspections, etc.
Nice-to-haves
• Experience supporting a top-producing real estate team
• Knowledge of lead list scrubbing and property data research
• Proficiency with Canva or other social media/marketing platforms (samples may be requested)
• Familiarity with ZenList
• Experience with AI tools such as ChatGPT (certification or advanced knowledge is a plus)
• Experience with real estate CRM automation and workflows
Apply Now
Apply Now
A top-producing real estate team based out of the Edison Park office is seeking a part-time, licensed Real Estate Assistant to support the team’s operations, transaction coordination, and lead management systems.
This role is ideal for someone who is confident on the phone, highly organized behind the scenes, and committed to delivering exceptional service and follow-through. The position blends inside sales, administrative operations, marketing support, and transaction management to help the team maintain a high level of client experience while continuing to grow.
The assistant will work closely with the team lead and agents to ensure no lead is left behind, transactions run smoothly, and systems remain organized and efficient.
This position operates in a hybrid, flexible work environment, with some in-person collaboration at the Edison Park office (7280 W Devon Ave, Chicago) and the ability to work remotely when appropriate.
Responsibilities
• Call and follow up with new and existing buyer and seller leads via text, phone, and email
• Convert online inquiries into scheduled discovery calls for the team lead or agents
• Execute lead follow-up sequences using a designated CRM
• Update lead statuses, notes, and follow-up tasks consistently
• Maintain Smart Lists and Action Plans to ensure consistent lead engagement
• Build relationships with prospects through consistent communication and follow-through
• Assist with scrubbing lead lists and acquiring data from property tax and public record sources
• Help identify potential opportunities within the team’s database
• Manage transactions from listing to closing
• Ensure compliance with Illinois real estate regulations and brokerage policies
• Coordinate communication between agents, clients, attorneys, lenders, inspectors, and title companies
• Track contract deadlines, contingencies, and document submissions
• Prepare and maintain transaction files using SkySlope
• Maintain accurate documentation and organization for compliance and recordkeeping
• Assist with inbox management, file organization, and lead data entry
• Help schedule appointments and confirm showings (via ZenList or calendar tools)
• Support marketing initiatives by submitting listing forms or uploading content
• Maintain and organize SOPs, transaction files, documents, and contact records
• Provide coverage and support for the team’s Virtual Assistant (Marianne) during overflow periods or focused project work
• Assist with social media content creation and marketing support
• Create simple marketing graphics using Canva or similar platforms
• Support lead generation initiatives through social media and digital marketing
• Maintain brand consistency across team platforms
• Provide marketing and listing preparation assistance when needed
Requirements
• Active Illinois Real Estate License (minimum 1 year licensed)
• 2–3 years of real estate experience
• Membership with a local REALTOR® board (Chicago Association of REALTORS® preferred or willingness to transfer)
• Knowledge of Illinois real estate contracts and transaction timelines
• Experience working with CRM systems
• Experience with SkySlope transaction management software
• Strong phone communication skills
• Highly organized with strong attention to detail
• Reliable transportation and vehicle for travel to the office, client meetings, inspections, etc.
Nice-to-haves
• Experience supporting a top-producing real estate team
• Knowledge of lead list scrubbing and property data research
• Proficiency with Canva or other social media/marketing platforms (samples may be requested)
• Familiarity with ZenList
• Experience with AI tools such as ChatGPT (certification or advanced knowledge is a plus)
• Experience with real estate CRM automation and workflows
Apply Now
Apply Now