Part-Time Executive & Personal Assistant (Remote, 5–7 hrs/week)

Below is a clean, high-quality Upwork job description you can paste directly. It’s designed to attract strong executive assistants, filter out mass applicants, and work well for 5–7 hours/week. I wrote it in a tone that tends to attract organized, thoughtful candidates rather than task bots. ⸻ Part-Time Executive & Personal Assistant (Remote, 5–7 hrs/week) I’m looking for a thoughtful, highly organized remote assistant to support me about 5–7 hours per week. This role includes both professional and personal administrative support. I work on several projects at once and am looking for someone who enjoys bringing order to complexity, organizing information, researching topics, and helping keep things moving forward. This is a long-term role if it’s a good fit. ⸻ What the role involves The work will vary week to week but may include things like: • Calendar coordination and scheduling • Travel research and occasional booking • Light research and summarizing information • Organizing documents or notes • Formatting documents or slides • Helping track tasks or follow-ups • Scheduling meetings or coordinating logistics • Organizing information across projects • Occasional personal administrative support (appointments, orders, etc.) Some weeks may involve more coordination and organization, while others may involve research or small administrative tasks. ⸻ Tools we may use You don’t need to know every tool already, but you should be comfortable learning new systems quickly. Common tools may include: • Google Docs / Sheets • Email • Slack or messaging tools • Shared task lists • Calendar systems • Basic document formatting ⸻ What I’m looking for The most important qualities for this role are organization, reliability, and good judgment. Ideal candidates are: • Extremely organized and detail-oriented • Strong written English communicators • Comfortable summarizing information clearly • Reliable and responsive • Able to work independently without constant supervision • Good at prioritizing and managing small tasks • Thoughtful and proactive Experience supporting executives, consultants, founders, or small teams is a plus. ⸻ Hours Approximately 5–7 hours per week. Scheduling is flexible, but it is helpful if there is some overlap with U.S. Pacific Time during weekdays. ⸻ Location Remote. Candidates located in Latin America or other time zones with some overlap with Pacific Time are encouraged to apply. ⸻ How to apply Please answer the short questions below so I can better understand how you work. Also, start your response with the word “orchid” so I know you read the full posting. ⸻ Application questions 1. Organization experience Describe a time when you helped someone organize information, logistics, or a complex situation. What did you do and what was the outcome? ⸻ 2. Research approach If I asked you to research three good hotels near downtown Charleston, South Carolina for a work trip, how would you approach that task? ⸻ 3. Helping someone get organized Imagine I send you this message: “I’m feeling overwhelmed today. Can you help me get organized for tomorrow?” What steps would you take to help? ⸻ 4. Tools What tools do you commonly use to stay organized when managing tasks or projects? ⸻ Optional next step Shortlisted candidates may be asked to complete a small paid test task (30–60 minutes) so we can see how we work together. ⸻ Thank you, and I look forward to learning more about you.