Part-Time Executive Assistant/Administrative Coordinator
Position: Part-Time Executive Assistant / Administrative Coordinator
About the Role
A professional association is seeking a highly organized and tech-savvy Part‑Time Executive Assistant / Administrative Coordinator to support the CEO and assist with key administrative and board‑related functions. This position focuses on executive support, travel coordination, meeting logistics, and administrative organization in a fast‑paced, small‑team environment.
Responsibilities
• Provide administrative support to the CEO, including scheduling and coordinating meetings
• Manage travel arrangements for domestic and international trips
• Assist with managing the CEO’s calendar and prioritizing meeting requests
• Prepare materials and coordinate logistics for quarterly board meetings
• Set up and manage Microsoft Teams meetings, including troubleshooting minor technical issues
• Take meeting notes and distribute summaries when needed
• Compile board workbooks and supporting documentation for meetings
• Edit and proofread internal and board-facing materials
• Assist with expense reporting and administrative documentation
• Help anticipate scheduling conflicts and support executive time management
• Provide occasional administrative support during conferences or major meetings
Qualifications
• Administrative Assistant or Executive Assistant experience preferred
• Open to candidates with backgrounds in administrative support, customer service, or membership-based organizations
• Strong technical aptitude and comfort learning new systems
• Proficiency with Microsoft Office and Microsoft Teams
• Excellent organization, time management, and attention to detail
• Strong written communication and proofreading skills
• Ability to work independently and solve problems proactively
• Comfortable working in a fast‑paced, small‑team environment
• Candidates located in the DC / Northern VA / Maryland area preferred for occasional in‑person support
Primarily Remote (DMV‑area candidates preferred for occasional in‑person support in Arlington, VA)
$22–$27/hour depending on experience
20–30 hours per week (Part‑Time)
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About the Role
A professional association is seeking a highly organized and tech-savvy Part‑Time Executive Assistant / Administrative Coordinator to support the CEO and assist with key administrative and board‑related functions. This position focuses on executive support, travel coordination, meeting logistics, and administrative organization in a fast‑paced, small‑team environment.
Responsibilities
• Provide administrative support to the CEO, including scheduling and coordinating meetings
• Manage travel arrangements for domestic and international trips
• Assist with managing the CEO’s calendar and prioritizing meeting requests
• Prepare materials and coordinate logistics for quarterly board meetings
• Set up and manage Microsoft Teams meetings, including troubleshooting minor technical issues
• Take meeting notes and distribute summaries when needed
• Compile board workbooks and supporting documentation for meetings
• Edit and proofread internal and board-facing materials
• Assist with expense reporting and administrative documentation
• Help anticipate scheduling conflicts and support executive time management
• Provide occasional administrative support during conferences or major meetings
Qualifications
• Administrative Assistant or Executive Assistant experience preferred
• Open to candidates with backgrounds in administrative support, customer service, or membership-based organizations
• Strong technical aptitude and comfort learning new systems
• Proficiency with Microsoft Office and Microsoft Teams
• Excellent organization, time management, and attention to detail
• Strong written communication and proofreading skills
• Ability to work independently and solve problems proactively
• Comfortable working in a fast‑paced, small‑team environment
• Candidates located in the DC / Northern VA / Maryland area preferred for occasional in‑person support
Primarily Remote (DMV‑area candidates preferred for occasional in‑person support in Arlington, VA)
$22–$27/hour depending on experience
20–30 hours per week (Part‑Time)
#J-18808-Ljbffr
Apply tot his job
Apply To this Job