Part-time Executive Assistant | Remote | PH Based | Working Arizona timezone
What to Expect Rate: $7-8 usd per hour
Hours:10–15 hours per week (part-time, flexible)
This is a remote role with the opportunity to grow as the business grows
You'll be working directly with Greg, so your impact will be felt immediately
About the Role
This is a role for someone who loves bringing order to chaos and genuinely enjoys being the backbone of a growing business. You'll be working closely with Greg, an engineering and construction professional, to keep projects on track, clients well-informed, and the business running smoothly. If you're the type of person who spots a dropped ball before it hits the floor — and picks it up without being asked — this role was made for you.
What You'll Be Doing
Executive & Admin SupportManaging Greg's schedule, tasks, and project timelines to keep everything moving forward
Handling email management and day-to-day administrative tasks
Updating client records in HubSpot and inputting data into QuickBooks
Keeping Greg accountable to deadlines, deliverables, and commitments
Client ManagementConducting structured client check-ins at the 3, 6, and 12-month marks after project completion
Creating and sending Project Books to clients once a project wraps up
Managing client communications around project updates — so nothing gets promised without checking the calendar first
Sales SupportWriting and sending professional proposals to clients and leads
Sending invoices and following up on outstanding proposals
Managing leads and contacts within HubSpot (CRM)
What We're Looking ForExperience with HubSpot and QuickBooks
Proficiency in Outlook and the Microsoft suite
Highly organized with a strong project management background
Excellent written communication skills — you can write a polished proposal and speak the language of engineering or construction
Background or familiarity with the engineering or construction industry is a strong plus
Self-directed and reliable — you don't need to be micromanaged or reminded of the same thing twice
Proactive communicator who keeps clients and Greg in the loop without being asked
If this sounds like the kind of role where you'd thrive, we'd love to hear from you — apply and tell us a little about why you're the right fit.
Hours:10–15 hours per week (part-time, flexible)
This is a remote role with the opportunity to grow as the business grows
You'll be working directly with Greg, so your impact will be felt immediately
About the Role
This is a role for someone who loves bringing order to chaos and genuinely enjoys being the backbone of a growing business. You'll be working closely with Greg, an engineering and construction professional, to keep projects on track, clients well-informed, and the business running smoothly. If you're the type of person who spots a dropped ball before it hits the floor — and picks it up without being asked — this role was made for you.
What You'll Be Doing
Executive & Admin SupportManaging Greg's schedule, tasks, and project timelines to keep everything moving forward
Handling email management and day-to-day administrative tasks
Updating client records in HubSpot and inputting data into QuickBooks
Keeping Greg accountable to deadlines, deliverables, and commitments
Client ManagementConducting structured client check-ins at the 3, 6, and 12-month marks after project completion
Creating and sending Project Books to clients once a project wraps up
Managing client communications around project updates — so nothing gets promised without checking the calendar first
Sales SupportWriting and sending professional proposals to clients and leads
Sending invoices and following up on outstanding proposals
Managing leads and contacts within HubSpot (CRM)
What We're Looking ForExperience with HubSpot and QuickBooks
Proficiency in Outlook and the Microsoft suite
Highly organized with a strong project management background
Excellent written communication skills — you can write a polished proposal and speak the language of engineering or construction
Background or familiarity with the engineering or construction industry is a strong plus
Self-directed and reliable — you don't need to be micromanaged or reminded of the same thing twice
Proactive communicator who keeps clients and Greg in the loop without being asked
If this sounds like the kind of role where you'd thrive, we'd love to hear from you — apply and tell us a little about why you're the right fit.