Operations & Project Coordinator

Position Summary Grassy Creek Asset & Development (A&D) is seeking a highly organized, proactive, and detail-oriented Operations and Project Coordinator to support the Director of Development Operations and Managing Director, while driving coordination, organization, and execution across key departmental initiatives. Grassy Creek A&D encompasses a diverse portfolio of businesses, including Asset Management (with Property Management), Construction & Development, Food & Beverage, Hospitality and Music. This role plays a critical part in ensuring alignment and progress across a wide range of projects and operational priorities. This position is ideal for someone who thrives in a fast-paced, operations-driven environment and enjoys being at the center of coordination across teams. This full-time, benefitted, year-round position offers an annual salary between $65,000 - $80,000, depending on experience and qualifications. Responsibilities/Duties/Functions/Tasks Executive & Administrative Support Provide direct administrative support to the Director of Development Operations and Managing Director Manage calendars as needed, schedule meetings, and coordinate internal and external communications Prepare meeting agendas, capture notes, and track follow-up action items Coordinate travel logistics and assist with expense tracking and reporting Asset Management (including Property Management) Assist with ongoing updates across properties and facilities as needed Support tracking and communication of property and facility-related updates Coordinate communication between Asset Management and Construction & Development teams, particularly related to CapEx projects Help ensure alignment between operational needs and project execution Construction & Development Work closely with the Construction Manager to track active projects and priorities Assist with sourcing materials, placing orders, and coordinating deliveries Support invoice processing, coding, and coordination with the finance/accounting team Coordinate with vendors, contractors, and suppliers as needed Review project timelines and assist in tracking progress to keep projects on schedule Coordinate with the interior design team throughout construction projects to ensure alignment on timelines, specifications, and deliverables Marketing (Cross-Departmental Support) Assist with marketing initiatives across multiple departments, including: Short-term rental program Food & Beverage entities Broader departmental and company-wide initiatives Help coordinate timelines, deliverables, and communication between marketing and operational teams Support execution of campaigns, promotions, and initiatives as needed Assist with tracking marketing efforts and ensuring alignment with overall business goals Project Coordination & Tracking Maintain and update project tracking systems (e.g., Google Drive and Smartsheet) across all departments Track deadlines, deliverables, and milestones across multiple concurrent projects Proactively follow up with team members to ensure accountability and timely execution Provide clear visibility to leadership on project status, risks, and updates Operational & Organizational Support Assist in streamlining workflows and improving internal processes Organize and maintain centralized documentation, reporting systems, and project files Prepare reports, presentations, and summaries for leadership review Support invoice processing, coding, and communication with finance/accounting across departments Support special projects and ad hoc operational needs as they arise Required Skills & Experience 3–5+ years of experience in an operations, project coordination, or administrative support role Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities across departments and timelines Excellent written and verbal communication skills Proficiency in Google Workspace and Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) Experience with project management tools Strong problem-solving skills and a proactive, solutions-oriented mindset Preferred Qualifications Experience supporting senior leadership Background in project management, construction, development or property management Experience working across multiple business units or departments Familiarity with budgeting, expense tracking, and invoice processing Bachelor’s degree or equivalent experience